Lead Executive Assistant

An Amazing Career Opportunity foraLead Executive Assistant!!

Location: Austin TX

Job ID: 42148

The Lead Executive Assistant is a trusted partner to our CEO and CFO serving as the primary point of contact for internal and external matters while driving consistency and efficiency across the global executive support team. This highly visible role requires a proactive resourceful and detail-oriented professional with exceptional judgment communication and organizational skills. Leading through influence the Lead EA balances multiple priorities with discretion supports complex projects from conception to completion and champions process improvements that enhance organizational effectivenessall while embodying a positive customer-focused and solutions-driven mindset.

Who are we

HID powers the trusted identities of the worlds people places and things allowing people to transact safely work productively and travel freely.

We are a high-tech software company headquartered in Austin TX with over 4500 worldwide employees.Check us out here:and our Lead Executive Assistant youll support HIDs success by:

• Providing administrative travel calendar and team support to CEO and CFO.
• Providing support of liaison communication and team meetings to the CEO and CFO team members.
• Liaising with Executive Assistants from ASSA ABLOY group for event planning and scheduling.
• Building and maintaining the yearly executive calendar.
• Planning and coordinating major offsite meetings events and Executive travel.
• Arranging domestic and international travel schedule and reservations; Preparing expense reports and ensure submission in a timely fashion
• Reviewing and answering email and inquiries and determining if executive action is required
• Taking a leadership role with staff meeting agendas and driving focus and action items follow up.
• Managing assigned projects effectively from initiation to completion.
• Promoting collaboration and maintaining a strong understanding of HID strategy and senior leadership team (SLT) objectives.
• Collaborating with the global executive support team by sharing information leading monthly best-practice training and fostering a culture of continuous improvement.
• Maintaining governance and avenues for information sharing and processing improvements across the global executive support team.

Your Experience and Background include:

• Bachelors degree in business administration or similar field
• 8 years experience supporting leadership or executive teams
• 5 years experience supporting CEO and CFO required
• Experience working across multiple time zones in a matrixed global organization
• Advanced skills with O365 collaborative tools (Outlook Teams OneNote SharePoint etc.)
• Experience with travel & expense software (ex: Concur)
• Solution oriented with the ability to distill the big picture into actionable items.
• Tolerance for ambiguity
• Be accountable for results and transparent around deadlines and deliverables
• Excellent time management skills and ability to multi-task and prioritize work
• Communication with all levels of the organization
• Maintain confidentiality around sensitive information
• Motivation and willingness to learn
• Demonstrated proactive approaches to problem-solving with strong decision-making capabilities
• Advanced emotional intelligence in areas of confidentiality responsibility and accepting feedback
• Strong understanding of office productivity and communications technology to complete more work faster and with consistent quality
• Strong team player who thrives in working both cross functionally and globally
• Very strong interpersonal skills and the ability to build relationships across multiple global stakeholders
• Highly resourceful team-player with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion be adaptable to various competing demands and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward looking thinker who actively seeks opportunities and proposes solutions

What we can offer you:

• Competitive salary and rewards package

• Competitive benefits and annual leave offering allowing for work-life balance

• A vibrant welcoming & inclusive culture
• Extensive career development opportunities and resources to maximize your potential
• To be a part of a global organization that is pioneering the hardware software and services that allow people to confidently navigate the physical and digital worlds

Why apply

• Empowerment: Youll work as part of a global team in a flexible workenvironment learning and enhancing your expertise. We welcome an opportunity to meet you and learn about your unique talents skills and experiences. You dont need to check all the you have most of the skills and experience we want you to apply.
• Innovation: You embrace challenges and want to drive change. We are open to ideas including flexible work arrangements job sharing or part-time job seekers.
• Integrity: You are results-orientated reliable and straightforward and value being treated accordingly. We want all our employees to be themselves to feel appreciated and accepted.

HID does not accept unsolicited resumes from headhunters recruitment agencies or fee-based recruitment services. We are not responsible for any fees related to unsolicited resumes.

HID is committed to building a diverse equitable and inclusive workforce that reflects the global communities we serve. As an equal opportunity employer we welcome applications from individuals of all backgrounds experiences and perspectives. We evaluate applicants without regard to race color religion gender gender identity or expression sexual orientation national origin disability age veteran status or any other legally protected characteristic. Our goal is to create a workplace that empowers everyone to thrive and be their authentic selves fostering an environment of mutual respect and inclusivity. If you have a disability and require assistance or accommodation to participate in the application process or to perform essential job functions please contact .

We make it easier for people to get where they want to go!
On an average day think of how many times you tap twist tag push or swipe to get access find information connect with others or track something. HID technology is behind billions of interactions in more than 100 countries. We help you create a verified trusted identity that can get you where you need to go without having to think about it.

When you join our HID team youll also be part of the ASSA ABLOY Group the global leader in access solutions. Youll have 63000 colleagues in more than 70 different countries. We empower our people to build their career around their aspirations and our ambitions supporting them with regular feedback training and development opportunities. Our colleagues think broadly about where they can make the most impact and we encourage them to grow their role locally regionally or even internationally. As we welcome new people on board its important to us to have diverse inclusive teams and we value different perspectives and experiences.

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