Csw V Recreation Administrative Assistant

New Castle County Department of Community Services has openings for recurring part-time openings for Office Assistant positions. These positions are scheduled for no more than 25 hours per week on a year-round basis. Applicants must be 18 years of age with one to three years of relevant work experience preferred and possess a high school diploma or GED.

GENERAL STATEMENT OF DUTIES: Performs advanced level planning and coordination for multiple programs and/or venues within the Department of Community Services during various seasons of the year; does related work as required.

DISTINGUISHING FEATURES OF THE CLASS: An employee in this class performs at a higher level of skill which involves coordinating multiple programs and venues with high-level administrative responsibilities; possible supervision of subordinate community services workers; and participation in policy decision and facility scheduling. Work is performed independently at various recreation sites with no direct supervision by a full-time staff member.

Recreation Administrative Assistant:
May perform duties of other Community Service Workers in addition to those listed below;
Coordinates subordinate staff and or Volunteers;
Assists with front-desk reception duties;
Assists with new hire on-boarding and training;
Enters program descriptions for seasonal programs in ActiveNet online databases and calendars;
Fields questions and concerns of patrons and constituents;
Performs financial clerical bookkeeping and administrative work;
Opens requisitions for all purchases;
Submits all invoices in a timely manner;
Tracks and submits visitation demographics and statistics;
Performs timekeeping and payroll duties;
Manages customer accounts taking payments or documents;
Records processes monitors tracks and files budget-related information;
Orders office and other supplies;
Assists with public programs special projects and festival management;
Operates a personal computer and other related equipment;
Inputs information into financial and payroll systems;
Requires extensive standing and/or walking often on uneven ground and ability to climb stairs;
Requires regular bending crouching twisting pushing lifting.

REQUIRED KNOWLEDGE SKILLS AND ABILITIES: Comprehensive knowledge of the rules and regulations of the area to which the employee is assigned; ability to supervise others; ability to communicate courteously and effectively both verbally and in writing; ability to maintain records and prepare written reports; ability to work independently and make appropriate decisions; dependability.

MINIMUM QUALIFICATIONS:At least three (3) years of experience in work related to the duties to be performed (experience must have been at the supervisory level if the duties of the position require supervision and possession of a high school diploma or GED or equivalent combination of experience and training which provides the required knowledge skills and abilities. Preference may be given to applicants who are bilingual in Spanish and English.

ADDITIONAL REQUIREMENTS: Possession of a valid Delaware Class D drivers license or its equivalent if it is required for the duties of the position .Must pass or possess current ServSafe certification within three(3 )months of hire if it is required of the duties of the position. Must pass a Class pass a drug screening and criminal background check. Cafe Worker position must pass Class III County physical examination with increased weight requirement of 50 lbs.

Patricia Watts
Assistant Community Services Administrator