Specialist, Travel Reconcilation

ACA is hiring for a Travel Reconcilation Specialist to join the team! This position is responsible for ensuring the integrity of cash receipts commission tracking and agent invoicing information that interfaces to the general ledger while addressing errors and making corrective actions. This position will be the primary line of defense for financial statement integrity by providing professional and timely communications. This position will inform front office Travel Services when issues occur so that the agent-driven invoice system that translates directly to the general ledger maintains the highest degree of accuracy and relates the correct financial status to ensure accurate planning and reports.

What we can offer you:

• Competitive hourly rate
• Annual merit increase eligibility
• Comprehensive health benefits package
• 3 weeks of paid time off accrued during your first year
• 401(K) plan with company match up to 7%
• Professional development opportunities and tuition reimbursement
• Paid time off to volunteer & company-sponsored volunteer events throughout the year
• Other benefits include a free AAA Premier Membership Health & Wellness Program Health Concierge Service Life Insurance and Short Term/Long Term Disability.

The primary duties are:

• Update files pertaining to vendor distribution of funds: download from email organize to maintain electronic files for vendors received weekly upload files into TRAMS and work in various reporting formats to mine data timely.
• Prepare reconciliations daily in order to meet strict weekly deadlines to accurately close and post a vendor commission deposit within a 2-day business standard. Verify the integrity of invoicing to cash receipts posted to determine mathematical compliance and integrity/validity of agent invoicing including but limited to Paymode-X TACS and ONYX as well as individual checks that belong to car and hotel invoices.
• Use procedures to assist in reconciliation of TRAMS tracking account monthly when their daily procedures failed their ability to retain 100% accuracy level.

• Process daily commission tracking cash receipts via TRAMS Back Office software posting. Verify all work received by vendors is complete compare the data entry in deposits to cash receipts and posted commissions. Further verify: cash receipt integrity and that the invoice and cash receipt interfaced properly and that the invoice has correct dollar amounts to result in accurately relieving A/R or A/P.

• Contact Travel Agent and Store Management when/if invoice integrity is questionable invoice needed to post cash receipt does not interface at all or properly or invoice needed to post cash receipt has incorrect dollar amounts that would result in A/R or A/P discrepancy.

• Create offsetting invoices whose debits and credits appropriately relieve remaining balances from invoices closed by their cash receipt postings.

• Meet weekly deadlines to accurately close and post a company commission tracking deposit within a 2-day business standard to accommodate timeliness accuracy and integrity within the confines of A/R and A/P standards and cash concentration reconciliation standards.

• Compare/reconcile TRAMS deposits posted to MJV to assure cash reconciliation integrity. If the deposits vary from the MACRO that discrepancy must be followed through and adjusted at time by communication with cashier personnel in A/P or by creating appropriate entry in TRAMS or by creating appropriate MJV with supervisor.

• Demonstrate an understanding of the direct impact of: forms of payment dollar amount locations entries and their impact on the G/L interface in order to create an accurate entry. Determine if the invoice created will impact sales agent commission and Store revenue just Store revenue or a Store expense.

• Follow up on cash receipts that leave a balance on an invoice or have no invoice at all and create the proper documentation.

• Responsible for researching and correcting the reconciling entry after monthly reconciliations if there are any discrepancies in the MACRO are not captured during the month.

• Reconcile ARC. Verify integrity of data received daily. Reconcile to the TRAMS accounting system. Submit report to ARC on a weekly basis.

• Other duties as assigned.

Minimum Qualifications:

• Associates degree in Accounting.

• 1 year related experience in an automated accounting environment.

• Effective oral and written communication skills to enable the accurate completion of assignments.

• Proficiency in Microsoft Word and Excel.

• Accurate numerical ability as well as data processing skills.

Full time Associatesare offered a comprehensive benefits package that includes:

• Medical Dental and Vision plan options
• Up to 2 weeks Paid parental leave
• 401k plan with company match up to 7%
• 2 weeks of PTO within your first year
• Paid company holidays
• Company provided volunteer opportunities 1 volunteer day per year
• Free AAA Membership
• Continual learning reimbursement up to $5250 per year
• And MORE! Check out our Benefits Pagefor more information

ACA is an equal opportunity employer and complies with all applicable federal state and local employment practices laws. At ACA we are committed to cultivating a welcoming and inclusive workplace of team members with diverse backgrounds and experiences to enable us to meet our goals and support our values while serving our Members and customers. We strive to attract and retain candidates with a passion for their work and we encourage all qualified individuals to apply. It is ACAs policy to employ the best qualified individuals available for all positions. Hiring decisions are based upon ACAs operating needs and applicant qualifications including but not limited to experience skills ability availability cooperation and job performance.

Job Category: