Office Secretary- Cedarmere Elementary (1.0 FTE10 months)
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Job Location:
Reisterstown, MD - USA
Monthly Salary:
$ 10 - 35
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Performs comprehensive secretarial and clerical duties in support of an office or school. Performs complete word processing functions creates and maintains filing systems and prepares and processes office documents.
Responsibilities
EXAMPLES OF DUTIES:
- Performs a full range of skilled word processing functions. Develops formats and prepares correspondence memoranda reports announcements and forms.
- Composes correspondence and memos. Prepares specialized documents and technical reports. Creates documents for mass mailings. Produces charts graphs and tables.
- Designs creates and maintains databases spreadsheets rosters and logs. Enters sorts and retrieves information in databases and spreadsheets. Gathers and compiles information. Prepares routine and special reports.
- Creates and maintains electronic and paper document filing systems. Receives distributes and files documents.
- Reviews and processes documents pertaining to office functions. Checks documents for completeness accuracy and compliance with established policy and procedural requirements.
- Receives opens analyzes sorts and distributes incoming inter-office and U.S. mail. Maintains office correspondence controls such as tickler files. Follows up on assigned responses due dates reviews and signatures.
- Attends meetings and take notes. Arranges and coordinates appointments conferences and schedules. Reserves meeting rooms. Arranges for equipment supplies and refreshments needed.
- Answers telephone calls. Provides assistance and information to callers which requires a detailed knowledge of office programs services and procedures. Receives and forwards messages to office staff. Receives and directs visitors to the office.
- Prepares and processes check request forms requisitions vouchers and purchase orders. Maintains financial records. Monitors expenditures.
- Purchases office and instructional supplies materials and equipment. Maintains an inventory of office and instructional supplies and equipment. Arranges for the service and repair of facilities and equipment.
- Assists with ensuring accuracy of student attendance records including entering daily and period attendance for all daily substitutes. Maintains attendance related notes for the purpose of providing reliable documentation of recorded attendance information in compliance with district policies.
- Retrieves data and compiles information from manual and automated files for the preparation of routine reports and correspondence regarding student attendance.
- Performs other duties as assigned.
Qualifications
MINIMUM QUALIFICATIONS
Education Training and Experience:
- Possession of a high school diploma or appropriate equivalent. Three years of secretarial experience.
- Candidates must successfully complete the BCPS Office Professional Skills Assessment as a pre-employment requirement for this position. Candidates will demonstrate keyboard skills by typing 40 words per minute and perform basic clerical duties demonstrating an attention to detail.
- Note: Other combinations of applicable education training and experience that provide the knowledge and skills necessary to perform effectively in the class may be considered.
Knowledge Skills and Abilities:
- Knowledge of office practices and procedures. Knowledge of filing systems. Knowledge of spelling grammar and arithmetic. Knowledge of personal computers and office software packages. Knowledge of automated office systems.
- Demonstrated skill in typing 40 words per minute. Skill in performing word processing functions. Skill in setting up and maintaining databases spreadsheets and logs. Skill in setting up and maintaining filing systems. Skill in gathering and compiling information for statistical reports. Skill in processing financial documents and transactions. Skill in composing correspondence and memoranda. Skill in operating personal computers and related office equipment.
- Ability to communicate effectively. Ability to follow rules and regulations. Ability to establish and maintain effective working relationships. Ability to maintain confidential information.
PHYSICAL AND ENVIRONMENTAL CONDITIONS:
- The work of this class is generally sedentary and performed in an office environment. Work includes the operation of office equipment including personal computers and occasional limited physical activities.
Other Compensation:
This position may be eligible for extra duty activity pay as approved by the Supervisor/Principal. Visit the BCPS website to review the ESPBC Master Agreement for additional information at offers a comprehensive benefits program for eligible employees including options for medical plans dental plans vision life insurance flexible spending accounts disability coverage and 403(b)/457 plans. Other benefits include sick paid holidays personal business and bereavement days and flexible leave options such as FMLA sick bank and board approved leaves. All new hires will attend a benefits and retirement orientation upon hire.
Visit the BCPS website for additional information about benefit plans for BCPS employees at Non-exempt
Salary: 02/ESPBC $21.13 to $35.42- 10-month position
(Hourly Base Pay Scale for Non-Exempt Office Professionals Clerical and Classified Employees Represented by ESPBC Effective July 1 2024)
Revised: 1/2008 1/2010 11/2015 7/2020 9/2024
Eligible for the Maryland State Retirement System
This job description defines the types of duties and level of difficulty of work required of positions in this title. It shall not be held to exclude duties not mentioned nor limit the right of management to assign work to employees.
Contact Information
Office of Temporary and Support Services
Key Skills
- Office Manager Experience
- Typing
- Microsoft Office
- Clerical Experience
- Computer Skills
- QuickBooks
- Medical office experience
- Office Experience
- Filing
- Administrative Experience
- Phone Etiquette
- Word Processing
About Company
Baltimore County Public Schools (BCPS) is the 22nd largest school district in the nation and the 3rd largest in Maryland with over 21,000 employees supporting over 111,000 students. BCPS has 26 Maryland Blue Ribbon Schools of Excellence and 23 National Blue Ribbon schools, 32 magnet ... View more
