Office Manager of the Occupational Therapy Department
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Job Location:
Fayetteville, GA - USA
Monthly Salary:
Not Disclosed
Posted on:
20 days ago
Vacancies:
1 Vacancy
Job Summary
Job Details
Description
Position Summary
The Department of Occupational Therapy Office Manager serves as the central administrative partner to the Department Chair and ensures the efficient daily operation of the Occupational Therapy Department which includes both the OTD and OTA programs. This role manages departmental logistics communications events budgeting support and faculty/student administrative needs. The Office Manager contributes directly to departmental organization accreditation preparedness student experience and program success.
Essential Duties and Responsibilities
Department Operations & Administrative Leadership
- Serve as the primary administrative contact for faculty adjuncts students staff and campus partners.
- Manage daily office operations calendars communications and workflow.
- Maintain office systems supplies equipment and shared departmental workspaces.
Faculty Staff and Student Support
- Coordinate onboarding payroll scheduling and HR documentation for full-time and part-time faculty and staff.
- Assist with student records communications attendance tracking and policy-based administrative needs.
Event & Program Coordination
- Plan and execute departmental events including but not limited to:
- Orientation and Welcome Dinner
- White Coat Ceremony events
- Graduation brunch and celebrations
- Research Day
- Induction ceremonies (e.g. Pi Theta Epsilon)
- Community Advisory Board meetings
- Coordinate logistics scheduling invitations RSVPs space reservations technology support and vendor interactions.
Budgeting Purchasing & Financial Coordination
- Track departmental budgets purchasing activity reimbursements and financial records following university procedures.
- Process purchase orders invoices supply orders and vendor communication.
- Assist with multi-year planning and fiscal documentation.
Records Accreditation & Compliance
- Maintain departmental files reports and confidential documentation.
- Support ACOTE accreditation needs compliance tracking and data organization.
- Assist with fieldwork/clinical education documentation as needed.
Course & Academic Operations
- Coordinate textbook orders syllabi collection and course material tracking each semester.
- Assist with classroom and lab scheduling in partnership with the registrar and facilities.
- Provide administrative support for faculty course operations.
Communication & Office Management
- Draft distribute and manage departmental announcements and internal communications.
- Serve as liaison to university offices such as HR finance IT facilities events and admissions.
- Support website updates newsletters or outreach materials when applicable.
Student Worker Supervision
- Hire train and supervise student workers.
- Delegate tasks and ensure consistent office coverage and task completion.
Qualifications
Minimum Qualifications
- Bachelors degree preferred; significant relevant administrative experience considered in lieu of degree.
- Strong organizational communication and problem-solving skills.
- Proficiency with Microsoft Office and willingness to learn university platforms.
- Experience in higher education healthcare programs or office administration strongly preferred.
- Ability to manage confidential information with professionalism and discretion.
- Event planning and logistics coordination experience is a plus.
Ideal Candidate Attributes
- Highly organized and proactive with strong attention to detail
- Professional responsive and service-oriented in communication
- Capable of managing multiple priorities in a fast-paced environment
- Comfortable working both independently and in collaboration with leadership
- Skilled at representing the department in a positive solutions-focused manner
Required Experience:
IC
Key Skills
- Employee Evaluation
- HIPAA
- Data Collection
- HTTPS
- Physiology Knowledge
- Physio therapy
- Computer Literacy
- Patient Assessment
- Pediatrics Experience
- Home Care
- Critical Care Experience
- Patient Service Experience
About Company
Preparing you for a life filled with meaning and purpose, Methodist University's on-campus and online programs empower students – including active-duty military and veterans – to grow spiritually, academically, and professionally.
