Administrative Assistant 1 (PCN 082142)

What you will be doing:

Working in this position you will provide technical and administrative support for the State of Alaskas Board of Nursing. The incumbent will work on a wide variety of interesting processes using many forms of technology proprietary software applications and media designed specifically for the professional licensing unit.

If this sounds interesting to you please apply!

Our organization mission and culture:

The mission of the Division of Corporations Business and Professional Licensing is to ensure that competent professional and regulated commercial services are available to Alaska consumers. Our work will be guided and informed by our beliefs and commitments to:

• Respect - we respect people value diversity and are committed to equality;

• Participation - we value and recognize the contributions of our staff;

• Quality - we strive for excellence through focus and attention to detail;

• Openness - we are committed to a culture of teamwork and a willingness to think inside and outside the box.

Benefits of joining our team:

We foster personal growth independent work and judgement. Our office offers a fun team oriented atmosphere with a strong emphasis on excellent customer service. To learn more about our agency please visit our website: working conditions you can expect:

This position is part of the board of nursing and is located on the 15th floor of the Atwood Building allowing an unobstructed view of downtown Anchorage and surrounding mountains throughout the office.

Workstations include ergonomic lifting desk tops. The daily work environment is fast paced and can be stressful as priorities can change rapidly. Working in the office is required; however an alternative 4-day work schedule may be offered to suitable candidates after the probationary period has been successfully completed.

Desired traits we are looking for:

• Intermediate working knowledge of Adobe MS Word Excel and Microsoft Outlook.

• Previous experience handling sensitive or confidential documents and information.

• Previous experience simultaneously working on multiple diverse projects; while providing quality products meeting deadlines and managing time efficiently.

• Exceptional organizational skills.

• The ability to self-motivate work independently and communicate effectively in a team environment.

** Special Notice **

Please document if any your experience creating and maintaining documents and data using computer skills with Microsoft Word Excel Outlook and Adobe in the duties section(s) of your work history along with work that required attention to detail and application of policy and procedure as this is a major component of being successful in this position.

While this type of work is not required it is preferred. Ability to provide customer service is paramount to being successful in this position.

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2 Accounting Clerk and similar classes with the State of Alaska or the equivalent with another employer.

OR
Six months of any combination of post-secondary education vocational education and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:
Examples of advanced clerical experience include:

-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria rules regulations and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets appointment paperwork or required drug testing notifications for employees in positions requiring possession of a valid Commercial Drivers License (CDL).

If selected provide the following at the time of the interview:

1. A list of three (3) professional references (must be former/current supervisor) one of which should be your most recent supervisor including name job title employer and current phone number(s) if not already attached to your application.

2. A copy of your last three (3) performance evaluations or two (2) letters of reference if evaluations are unavailable and not already attached to your application.

WORK EXPERIENCE
If using work experience not already documented in your application also provide the employer name your job title dates of employment and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not the applicant may not advance to the interview and selection phase of the recruitment.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call 1- or in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal opportunity employer.

NOTICE

If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the domains. For information on allowing emails from the domains visit the Lost Password Help page located at ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll free) or if you are located in the Juneau area. Requests for information may also be emailed to .

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