Casual Recreation Coordinator 2, Administration & Marketing

Job Code: 2300

Hours:Ability to work up to 900 hours within a six month period. The selected candidate will work under the supervision on weekdays between the hours of 8:30 a.m. to 5 p.m. with at least a 30-min unpaid lunch addition some evening/weekend hours may be required for special events special assignments programs classes or activities.

THE POSITION

The City of Sunnyvale is seeking a detail-oriented creative and collaborative professional to join our team as a Recreation Services Coordinator II Administration and Marketing. This position will play a key role in supporting the implementation of new recreation software and assisting with administrative and marketing initiatives across the Library and Recreation Services Department. The ideal candidate will have a strong background in recreation software systems event and program coordination content creation and public outreachhelping ensure smooth operations and effective communication throughout the Division.

Definition

Under general supervision of a Recreation Services Manager plans coordinates monitors and leads community recreation arts and community services programs services and facilities for an assigned program area; and performs related work as assigned.

(May include but are not limited to the following):

• Plans coordinates monitors leads and directs programs services and facilities in specific and defined program areas.
• Plans and coordinates programs services and facilities by analyzing demand and researching trends demographics and needs of program participants; evaluates current programs and plans for future programs; prepares justification for recommended programs.
• Designs and implements customer feedback system to support city-wide customer service strategy; administers tabulates evaluates and modifies programs services and facilities to respond to customer satisfaction surveys.
• Prepares and monitors revenue and expense projections and budget reports for assigned program area(s).
• Ensures assigned building(s) facilities and equipment are operational and free of health and safety hazards; may open close and secure facilities.
• Researches and makes recommendations on facility and building renovations.
• Supports marketing promotions and strategies including preparation of brochures flyers posters news releases social media and other marketing devices and promotional materials.
• Acts as liaison to special agreement groups community organizations and Commissions within assigned program area.
• Coordinates purchases and installations with appropriate City departments for approved equipment.
• Initiates and negotiates service contracts and rental agreements; administers contracts including preparation of invoices and monitoring payment processes within level of authority.
• Participates in staff and professional meetings organizations committee workshops and conferences.
• Develops and prepares reports correspondence and documentation.
• Assists the public in locating selecting and/or developing appropriate recreation arts and community services programs services and facility resources.
• Schedules trains recruits and evaluates regular full time regular part-time and casual employees and volunteers for assigned program area; provides day-to-day direction within assigned program.
• Monitors and approves timecards.
• Makes recommendations for allocation of resources based on program and facility needs for personnel equipment and materials; monitors equipment materials and resources related to assigned program area.
• Keeps abreast of trends issues and the impact of local state and federal legislation on programs services and facilities and the impact to the community; attends professional workshops and conferences as resources allow.

WORKING CONDITIONS

Position requires prolonged sitting standing walking reaching twisting turning kneeling bending squatting and stooping in the performance of daily activities. The position also requires grasping repetitive hand movement and fine coordination in using a computer keyboard. Additionally the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. The need to lift drag and push files paper books and documents weighing up to 100 pounds is also required. Some duties require incumbents to work outdoors in various weather conditions. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.

The minimum qualifications for education and experience can be met in the following way:

A Bachelors degree from an accredited college or university in recreation/leisure arts administration hospitality management human services public administration business administration or a related field; AND

Three years of experience similar to a Recreation Services Coordinator I with the City of Sunnyvale.

Knowledge of:

• Recreation arts and community services standards practices and resources.
• Common recreational and social needs of various populations and age groups.
• Principles and practices of program service and/or facility operations including the methods and techniques of evaluation and budgeting.
• Basic mathematics.
• Office methods procedures software and equipment.
• Principles of customer service.
• Recreation arts and community services program and facility issues and customer interests.
• Potential partnerships with local community service agencies.
• Practices of facility management and rental.
• Needs assessment and program evaluation practices and techniques.

Ability to:

• Plan organize and implement recreation arts and community services and facilities services programs in a specialized area.
• Operate a computer using word processing and business software and other office equipment.
• Determine and implement the appropriate course of action in emergency and/or stressful situations.
• Facilitate meetings presentations and other activities in support of assigned programs.
• Creatively problem-solve.
• Understand and follow written and oral instructions.
• Communicate effectively both orally and in writing.
• Establish maintain and promote positive and effective working relationships with employees other agencies and the public.
• Demonstrate initiative and exercise good judgment in the performance of duties.
• Develop and implement recreation arts and community services programs services and facilities that meet the needs of the community.
• Learn the operation policy and procedures of the Library and Recreation Services Department.
• Work independently and as a team member; recognize and set priorities and meet deadlines.
• Observe safety principles manage risk and work in a safe manner.
• Develop and implement recreation arts and community services programs services and facilities.
• Recruit train and coordinate the work of casual part-time and volunteer staff and program participants.
• Prepare a variety of complex documents and reports press releases and other written materials based on oral and written information.
• Learn policies and regulations related to assigned program.

Willingness to:

• Work irregular hours or shifts and on nights weekends or holidays when needed.

Licenses/Certifications:

• Possession and continued maintenance of a valid class C California drivers license or the ability to provide alternative transportation as approved by the appointing authority and a safe driving record.

DESIRABLE QUALIFICATIONS

APPLICATION PROCESS

If you are interested in this opportunity please submit a completed application and responses to the supplemental questions to the Department of Human Resources.

City application forms completed in full and responses to the supplemental questions are required. Candidates are asked to fully describe any training education experience and/or skills relevant to this position. Resumes are not accepted in lieu of the application please do not indicate see resume.Electronic applications may be submitted online through the Citys employment page; go to Search: Jobs. Late or incomplete applications will also not be accepted. Please submit application materials as soon as possible to be considered for this position as this job posting may close without notice.

SELECTION PROCESS

Applications competitively screened based on the minimum qualications of this position. Based upon a review of the application materials the qualified candidate applications will be forwarded to the hiring department for review. Application materials will be evaluated for job-related skills experience and education.Qualified applicants will be invited to participate in an interview.

Applications are reviewed on an ongoing basis and information regarding next steps in the recruitment process will be sent via email.Please check your email regularly for status updates. You can contact Faye Brand at or for application status.

Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process which may consist of a background history check as well as medical exam(s) administered by a City-selected physician(s) before hire. Prior to starting work all newly hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing.

ADDITIONAL INFORMATION

For more information regarding this employment opportunity contact Michele-Bridget Ragsdale Recreation Service Manager at or email: . For information relating to the application process contact Faye Brand Human Resources Technician at or email: .

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The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race religion (including religious dress or grooming practice) color sex (includes gender pregnancy childbirth medical conditions related to pregnancy or childbirth breastfeeding or medical conditions related to breastfeeding) gender identity and/or gender expression sexual orientation (including heterosexuality homosexuality and bisexuality) ethnic or national origin ancestry citizenship status uniformed service member status marital status family relationship age cancer or HIV/AIDS related medical condition genetic characteristics and/or genetic information and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application.