Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
The Executive Assistant will:
Executive Support & Coordination
Provide high-level administrative support to the EVP of IT and the President managing complex calendars meetings and priorities with accuracy and discretion.
Serve as a gatekeeper and liaison balancing access and communications while fostering strong relationships across the organization.
Coordinate and support senior leadership meetings retreats and offsites including agenda development logistics preparation of materials and follow-up on action items.
Monitor upcoming deadlines and key deliverables; proactively flag priorities and ensure timely completion of tasks and initiatives.
Manage travel arrangements itineraries and expense reports ensuring accuracy and compliance with company policies.
Communication & Documentation
Prepare review and edit confidential correspondence presentations reports and other documents using Microsoft Office applications.
Maintain discretion when handling sensitive and confidential information.
Draft communications and manage correspondence with internal and external stakeholders in a professional polished manner.
Operational Excellence
Maintain and update business and professional contact databases.
Support the planning and coordination of executive projects ensuring alignment with organizational priorities.
Anticipate the needs of the executives and take initiative to resolve issues before they arise.
Demonstrate flexibility and adaptability in managing shifting priorities and last-minute changes.
To be successful as an Executive Assistant with People Corporation you will need:
Proven experience as an Executive Assistant or in a similar senior support role.
A minimum of 5 years of progressive administrative experience preferably supporting senior executives in a corporate environment.
Post-secondary education in Business Administration or a related field is an asset.
A high level of proficiency with Microsoft Office Suite (Outlook Word Excel PowerPoint) and other collaboration tools (Teams SharePoint OneDrive).
Experience with Concur or similar expense management systems is an asset.
To be professional resourceful and resilient with a positive results-driven attitude.
Excellent judgment tact and discretion in all interactions.
The ability to think strategically while managing tactical details.
Interest in innovation and a commitment to staying up to date with technology and best practices in executive support.
Exceptional confidentiality and discretion when handling sensitive information.
Strong time management and organizational skills with the ability to meet tight deadlines.
A demonstrated ability to manage multiple and competing priorities in a fast-paced environment.
To be highly service-oriented with a professional and polished demeanor.
Excellent written and verbal communication skills with strong attention to detail accuracy and follow-through.
Strong proactive problem solving skills; anticipates needs and takes initiative.
To be a strong team player and effective collaborator across departments and levels.
The ability to exercise sound judgment and adapt to shifting priorities in a dynamic agile work environment.
Whats in it for you:
Have an impact in the communities we serve
Participate in our contributions towards Truth and Reconciliation
Learn by working & collaborating alongside our existing team of experts
Employee benefit and retirement programs are provided
Competitive compensation
A fun flexible and productive work environment
At People Corporation we are committed to helping businesses succeed. We are a national provider of benefits retirement wealth wellness and human resource solutions. Our experts and solutions serve over 20000 clients representing nearly 3 million Canadians. We offer customized solutions designed to fit the unique needs of businesses and their employees members and stakeholders.
We are committed to providing an inclusive accessible environment where all employees and clients feel valued respected and supported. We are dedicated to building a workforce that reflects the diversity of the communities in which we live and to creating an environment where every employeehas the opportunity toreach their potential. If you require an accommodation or an alternative format of any posting please reach out to .
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
