Special Assistant of the Executive Office
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Job Location:
Washington, AR - USA
Monthly Salary:
Not Disclosed
Posted on:
4 days ago
Vacancies:
1 Vacancy
Job Summary
Job Title: Special Assistant
Grade: MGT E
Location: Washington DC (HQ)
Annual salary: $118125
Organization Overview: We are the Service Employees International Union (SEIU) a union of about 2 million diverse members in healthcare the public sector and property services. We believe in and fight for our Vision for a Just Society: where all workers are valued and all people respected no matter where we come from or what color we are; where all families and communities can thrive; and where we leave a better and more equitable world for generations to come. We are an anti-racist union determined to check corporate power and uproot structural racism through unions worker power collective action and government legislative and political action. We fight for Unions for All and a Government that Works for All so that all of us across race and place can have power together in unions and participate fully in our democracy.
Purpose: This position is performed in direct support of a Senior Executive. Most work is confidential and involves the accurate and timely processing of documents and information. This role is highly dynamic and requires an individual with strong logistical organizational and communication skills who can operate with discretion and flexibility.
This position requires regular travel and irregular hours including evenings and weekends. The incumbent will often travel with the Senior Executive to provide on-the-ground support and real-time coordination.
Additionally the Special Assistant must possess working knowledge of social media platforms and be able to assist in managing the Senior Executives social media presence in real time particularly during travel and live engagements.
Primary Responsibilities: (Any one position may not include all of the specific duties and responsibilities listed. Examples provide a general summary of the work required and should not be treated as a total and complete list of expected duties to be performed by employees in the classification.)
- Handles operational responsibilities as backup to the Assistant when accompanying the Principal.
- Assist in creating and curating content for social media channels (e.g. Facebook Instagram Twitter/X LinkedIn TikTok) in
coordination with the Communication team. - Monitor engagement respond to comments/messages and escalate issues as directed by the Senior Advisor.
- Track performance metrics and help prepare reports on social media activity.
- Collaborate with the Communication teams to ensure content aligns with brand messaging and campaigns.
- Stay up-to-date on social media trends platform updates and best practices
- Performs various administrative duties to ensure the operational functions of the Executive Office run smoothly and cohesively including preparing correspondence reports and confidential documents.
- Performs other duties as required to support the Senior Executive and their team as well as the Executive Offices mission.
- Supports live event logistics and manages the Senior Executives public-facing digital presence during travel and public engagements including drafting or posting social media updates in coordination with the Communications team.
- Maintains strict confidentiality and handles sensitive questions complaints and requests for information.
Contacts: Includes SEIU officers affiliate staff elected officials consultants and representatives from external labor-related entities and partner organizations.
Direction & Decision Making: Reports to the Senior Advisor. Works independently with a high degree of discretion and confidentiality and is trusted to make sound decisions in time-sensitive situations.
Education & Experience: At least seven (7) years of related experience including a minimum of five (5) years supporting a senior-level executive elected official or comparable leader. Equivalent combinations of education and experience may also be considered. Must demonstrate:
- Thorough knowledge of office administrative operations and modern office systems.
- Demonstrated experience coordinating complex travel logistics and providing in-person support during high-level events or engagements.
- Experience managing or supporting a professional social media presence is required.
- Familiarity with social media management tools (e.g. Hootsuite Sprout Social Buffer)
- Basic graphic design skills (Canva Adobe Spark) are a plus
- Familiarity with union operations or experience in a mission-driven organization.
- Strong oral and written communication skills.
- Ability to be creative and attention to detail
- Proven ability to manage multiple priorities under tight deadlines.
- Ability to work independently and use sound judgement.
- Proven team player who is proactive
- Expertise in Microsoft Office Suite and/or Google Workspace Zoom and database tools like Quickbase.
Physical Requirement: This position primarily operates in an office environment but requires regular travel. Must be able to adapt to various settings manage a demanding schedule and work outside traditional hours (including nights and weekends) as needed.
Key Skills
- Data Entry
- Developmental Disabilities Experience
- Behavior Management
- Data Collection
- Special Education
- Personal Injury Law
- Special Needs
- Experience with Children
- Human Resources
- Tube Feeding
- Word Processing
- Writing Skills
About Company
CIR is the largest housestaff union in the United States representing over 24,500 housestaff. We unite and empower resident physicians for excellence in...
