Operations Coordinator II- Urology
Share
Job Location:
New York City, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
14 hours ago
Vacancies:
1 Vacancy
Job Summary
The Milton and Carroll Petrie Department of Urology has long been a leader in clinical practice education and research. Faculty in our Department which is housed within the Icahn School of Medicine at Mount Sinai perform complex procedures using robotics laparoscopy and endoscopy all as a part of our minimally invasive urologic surgery program. We remain equally committed to engaging in breakthrough research while training the next generation of leaders in the field.
TheOperations Coordinator II is responsible for overseeing activities that support and maintain efficient HR operational and strategic initiatives and activities within the department.
Responsibilities
HR Support
- Manage and process HR transactions for faculty and staff (e.g. invoices reimbursements moonlighting payments bonuses one-time supplements incentives OT new positions salary source changes WIOD etc.).
- Oversee FMLA submissions and calculations coordinating with HR and employees.
- Support visa processing for international faculty and staff.
- Direct fund requests and tracking for faculty practices grants clinical trials and gifts.
- Coordinate payroll time and effort reporting and maintenance of on-call coverage schedules supporting both faculty and staff.
- Track physician contracts and maintain records of reimbursable expenses (e.g. CME travel etc.).
Operational Support
- Train staff in procurement HR systems and internal processes (e.g. Sinai Cloud).
- Oversee and approve access and service requests (e.g. Sail Point Cybersecurity ServiceNow).
- Track and manage equipment and IT asset distribution.
- Prepare and submit Purchase Orders and check requests for clinical practices and departmental events in coordination with vendors Accounts Payable etc.
- Submit and manage internal and external agreements including consulting contracts.
- Coordinate with internal auditors to ensure compliance (e.g. attestations for time and effort reports).
Strategic & Liaison Functions
- Serve as liaison between new faculty and the Deans Office.
- Collaborate with department leadership to support various initiatives
- Ensure smooth onboarding and integration of new faculty and staff.
Qualifications
- Associates degree or equivalent work experience. Bachelors degree preferred.
- 5 years related experience required or 3 years of related experience with a Bachelors or advanced degree.
- Proficiency in Microsoft Office especially Excel; familiarity with financial reporting tools and systems preferred.
- Strong communication organization and interpersonal skills
- Demonstrated ability to manage multiple priorities in a fast-paced environment.
- Exceptional attention to detail
Required Experience:
IC
Key Skills
- Six Sigma
- Lean
- Management Experience
- Process Improvement
- Microsoft Outlook
- Analysis Skills
- Warehouse Management System
- Operations Management
- Kaizen
- Leadership Experience
- Supervising Experience
- Retail Management
About Company
Strength through Unity and Inclusion The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled ... View more
