Executive Assistant to the Lead Pastor

Job Title: Executive Assistant to the Lead Pastor
Accountable to: Lead Pastor

Scheduled Hours: Full Time 30-40 hours per week

Salary: $21-$23/hour non-exempt

Benefits Eligible: Yes

Job Titles Supervised: None

VALUES

At VRL we make disciples who make disciple-makers for Jesus. As VRL staff you are a critical part of that process. Your job will be tied to the values that help us to become and make disciples of Jesus as we:

Abide in Christ

1. Personally:
   Maintain a regular growing relationship with Jesus through prayer Scripture and spiritual disciplines.
2. Ministry:
   Lead your team volunteers and/or staff not just in tasks but in pursuing Christ together.

Create a Relational Culture

1. Personally:
   Handle relationships like Jesus graciously directly and lovingly.
2. Ministry:
   Build genuine relationships with staff and congregation. Our love for one another is our greatest witness.

Connect the Unconnected

1. Personally:
   Be in a Life Group modeling what we ask of others.
2. Ministry:
   Help people move from large gatherings into smaller discipleship environments.

Equip Volunteers to Serve

1. Personally:
   Pray for workers and personally invite others to serve beyond your area.
2. Ministry:
   Your role is to equip involve and empower volunteers not just to do the tasks of the job alone.

Share Christ with Others

1. Personally:
   Actively look and pray for opportunities to share Jesus in your daily life through both words and actions.
2. Ministry:
   Ensure your ministry engagesdirectly or indirectlywith those who dont know Jesus or are disconnected from VRL (e.g. website Celebrate Recovery etc.).

Strive to Make it Better

1. Personally: Do everything with excellence and grit reflecting Gods glory in all areas of life.
   
2. Ministry:
   Seek ways to improve your environment and graciously offerand receivefeedback to strengthen the whole church.

MY ONE THING

To be a ministry partner and provide administrative assistance to the Lead Pastor facilitating the role God has called him to.

ESSENTIAL JOB FUNCTIONS

The Executive Assistant to the Lead Pastor provides high-level administrative organizational and relational support to ensure the Lead Pastor can focus on leading the church effectively. This role requires exceptional communication skills emotional intelligence discretion and the ability to manage complex schedules travel and confidential matters. The assistant serves as a key liaison between the Lead Pastor and internal/external people representing the Pastor with professionalism and grace. Key responsibilities include:

Administrative & Calendar Management

• Manage and protect the Lead Pastors calendar including sermon prep meetings travel and personal time.
• Coordinate and attend meetings on behalf of the Lead Pastor.
• Maintain communication history and respond to emails and requests across multiple inboxes.
• Prepare reports agendas and notes for Elder and Executive Leadership Team (ELT) meetings.
• Potentially help with online and social media engagement.
  
  
  

Sermon & Weekend Service Support

• Assist with sermon planning research prop procurement and weekend service execution.
• Lead and coordinate the Sermon Prep Team and ensure alignment with Creative and Teaching Teams.

Travel & Event Coordination

• Plan and manage travel arrangements for the Senior Pastor spouse guest speakers and others as need.
• Organize itineraries speaking engagements and conference registrations as need.
• Host luncheons dinners and staff events (e.g. Christmas party).

Financial & Resource Management

• Process and reconcile expenses and receipts.
• Order books and ministry resources.
• Manage credit cards and expense reports.

Board & Staff Support

• Support Elder nomination process and hold key elder documents at hand.
• Coordinate retreats and meetings for elder meetings and mentor groups.

Leadership & Collaboration

• Assist and collaborate with other Executive Assistants.
• Provide coaching and encouragement to administrative staff.
• Represent the Lead Pastor professionally in all interactions.
• Include spouse of Lead pastor in all needed communication. Additionally find ways to come alongside Lead Pastors wife as her role is unique in the support of elders and pastoral wives.
  

POSITION REQUIREMENTS

Spiritual & Cultural Fit

• Growing personal relationship with Christ.
• Alignment with church mission vision and staff values as outlined in DNA.

Skills & Experience

• Work experience: Minimum 3-5 years of work experience in executive support preferably in a church or ministry setting.
• Strong administrative organizational and multitasking abilities.
• Proficiency in computer skills Microsoft Office suite and church management software.
• Excellent verbal and written communication skills
• High emotional intelligence and interpersonal skills
• Ability to maintain confidentiality and exercise sound judgment.

EXPECTATIONS

• Attend VRL church services on a regular basis.
• Have attended a DNA class signed a membership agreement and be in missional alignment with VRL.
• Be in a small group on a regular basis.
• Committed to regular giving of income to God through VRL.
• Abiding in Christ and continuing to grow toward Christ-likeness and spiritual maturity.
• Strong interpersonal skills clear communicator and humble-like character.
• Self-motivated and looks for additional areas to contribute.
• Ability to multi-task and pay attention to detail.
• Ability to make adjustments in work style for the benefit of the team.
• Must be able to work a flexible schedule as there are seasons of irregular work hours based on memorial services events classes and other church activities.
• Attend monthly All Staff meeting and participate in department meetings or other meetings when requested to do so.
• Work in close association with the entire staff to build and maintain a strong team environment among our staff and complete the work necessary to fully serve and support the ministries and events of Valley Real Life.

Total Rewards at Valley Real Life

We are committed to fair compensation and the overall well-being of our employees and their families. Our competitive Total Rewards program supports a diverse talented workforce throughout every stage of life and career including:

• Comprehensive and affordable healthcare plans including medical dental and vision coverage
• Retirement savings with a 403(b)-matching contribution
• Generous paid time off encompassing holidays and vacation days
• Life insurance to offer added security and peace of mind
• Access to an Employee Assistance Program for additional support
• Extra benefits such as dedicated monthly time for spiritual growth and much more

In accordance with state regulations we disclose the complete salary range and benefits eligibility for each role. For questions about this compliance please contact us at

Pre-Employment Screening: All employment offers are contingent upon successful completion of a background check.

Required Experience:

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