Executive Assistant (Full-time), Kennedy, Burien

EXECUTIVE ASSISTANT

FULL-TIME 2025-2026 SCHOOL YEAR

ABOUT KENNEDY CATHOLIC

Kennedy Catholic High School is a private Catholic high school located in Burien Washington.

It is the mission of Kennedy Catholic to cultivate a diverse community of learners who encounter

Christ pursue excellence and lead with love.

JOB SUMMARY

The Executive Assistant provides high-level administrative support to the President/Principal and must be

highly organized and have the ability to think critically and offer solutions to problems with a high level of

professionalism. This position is responsible for coordinating scheduling researching compiling and

analyzing information for the President/Principal. The Executive Assistant also works closely with other

members of Kennedy Catholics administrative team to support the smooth operation of the school

including scheduling substitute teachers developing and maintaining the school calendar and weekly

schedules and updating the daily bulletin. This position serves as a source of information for students

families employees the Board of Directors and visitors and requires excellent communication and

interpersonal skills. The Executive Assistant also supports the human resources functions of the school by

maintaining personnel records distributing required forms and documents and posting jobs and supporting

the hiring and onboarding process. The Executive Assistant is a trusted partner maintaining confidentiality2

around highly sensitive information always exhibiting the highest level of professional integrity.

This position will report to the President/Principal and is a 12-month exempt position.

QUALIFICATIONS

Education & Experience

Bachelors degree from a four-year college or university

Minimum 3 years of experience working as an administrative assistant for a high-level executive or in a

position with comparable responsibilities

Experience working in schools and/or Catholic-affiliated organizations preferred

Required Knowledge Skills & Abilities

Serve as a reliable and trusted partner with high integrity

Excellent organizational skills with a keen eye for detail impeccable follow-up skills and the ability to

manage multiple competing priorities

Flexible responsible and resourceful with strong time-management skills

Excellent written and verbal communication skills

Ability to communicate effectively with all school constituencies

Timely email and calendar management including responding to all meeting invitations and

independently resolving scheduling conflicts

Efficiently support the goals of the school in a variety of unanticipated ways

Ability to collaborate with colleagues and constituencies from across the school community

Enthusiasm flexibility maturity and a sense of humor

Ability to maintain confidentiality and use discretion

Demonstrated ability as a self-starter with interest in managing multiple projects simultaneously and the

ability to prioritize competing responsibilities to meet deadlines

Commitment to working in and fostering an inclusive community

Contribute positively to the overall morale of those within the institution

Proficiency in data management systems and strong working knowledge of all Microsoft Office

programs including Outlook Mail Word Excel and PowerPoint; willingness and ability to learn

additional applications as needed

Passionate about the mission and vision of the school

Physical Demands

Required to work in standard office and school conditions and must be able to move throughout the

office and school buildings with movement including but not limited to sit stand bend stoop reach

grab pull climb and descend stairs on a daily basis

Must be able to sit or stand for extended periods of time at an office desk or within assigned

areas at school

Required to perform repetitive physical tasks such as computer keyboarding writing and reading.

Must be able to operate equipment necessary for the position such as but not limited to a computer

office equipment such as copier scanner phone printer etc.

Be able to read a computer screen for extended periods of time

Must be able to move or carry a variety of items including tables chairs boxes and equipment using

proper lifting and carrying techniques or use equipment (carts dollies straps etc.) to assist in the

movement of items

Must be able to work a varied schedule including some evenings and weekends

Must have the ability to travel as necessary

PRIMARY RESPONSIBILITIES

Provides administrative support for the President/Principal which includes coordinating appointments

meetings events and schedule with the all-school calendar

Writes and/or edits letters and other materials as requested

Coordinates meetings and programs as directed

Completes ad hoc projects at the discretion of the President/Principal

Acts as coordinator for Human Resources responsibilities in the Business Office including maintaining

employee personnel files assists in new employee onboarding processes and with agreement creation

for returning faculty and staff

Assists in scheduling faculty and staff training

Maintains job descriptions and job postings for all positions and supports the hiring process for any

vacancies

Manages all substitute and leave requests for the school and arranges substitute teacher coverage

Supports events as requested by the President/Principal (off-site and on-campus) including Back-to-

School events Grandparents Day Admission Events and End-of-Year events

Assists Advancement team as requested with community events

Manages vendors and purchase of goods for events

Establishes and cultivates community relations by open dialogue with all the schools constituencies

Actively participates in the full life of the school

Vigorously engages in their own professional development; is a life-long learner who enhances their

skills using state-of-the-art technologies to maintain high standards of performance

Is familiar with and complies with all policies and regulations as put forth in the schools documents

Takes all necessary and reasonable precautions to protect students faculty staff equipment materials

and facilities

Serve as board secretary: take and distribute minutes for full board meetings

Set up all Board related meetings; including catering and communication

Works with Marketing & Communications to maintain web page for Board of Directors

Maintains a proactive approach to anticipating the needs of the President/Principal and the

administrative team including the preparation for and scheduling of all activities.

Schedules and coordinates leadership team meetings manages agendas and distributes minutes

Other duties as assigned

COMPENSATION & BENEFITS

Any offered salary is determined based on internal equity internal salary ranges market data

applicants skills and prior relevant experience degrees and certifications. Salary is dependent upon

experience certification and education. This position is a full-time 12-month position with a salary

range of $80000-$90000.

A comprehensive package of benefits is offered including two medical plan options

dental vision life and accidental death and disability long-term disability pension

403(b) HSA FSA and generous sick leave vacation and holidays.

In-building child/dependent tuition support

Opportunities to participate/assist with a wide array of co-curricular programs including athletics

arts campus ministry and other clubs and activities for additional modest stipends

For teachers in the first five years of their careers we offer the opportunity to apply for affordable

innovative housing options based on availability

TO APPLY

Complete the application through the Office for Catholic Schools

website at:

Email cover letter and resume to and

Applications will be reviewed on a rolling basis until the position is filled.

Target start date is January 11 2026 subject to shifting earlier depending upon

availability of the candidate

Any offer of employment is conditional upon required background check and

completion of required training