Executive Assistant, Design Studio

New York City, NY - USA

Hourly Salary: $ 30 - 35

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

OVERVIEW
Marc JacobsInternational powered bythe creative genius of Marc Jacobs seeks aStudio Assistant Design Studio to join the Design team based in itsNew York City (SoHo) headquarters. This role will report to the Commercial Creative Director and support all design categories (Mainline Outlet and accessories Runway development) teams across all studio activities.

The studio assistant will support all aspects of design studio operations. This will entail development and execution of key processes facilitating effective communication across teams and contributing to a productive and creative studio environment. This role is ideal for a proactive and organized individual with a strong passion for fashion and design looking to contribute to a dynamic studio environment.

RESPONSIBILITIES

Oversee the daily operations of the design studio ensuring a smooth and organized workflow.
Provide general administrative support to the design team as required.
Implement new team processes and procedures into daily functions to enhance efficiency.
Coordinate with Design Directors for the smooth organization of models and stylists managing schedules and logistics.
Liaise with merchandising for budget tracking related to these activities.
Monitor and manage the budget for external graphic/embroidery resources.
Support the design teams requirements for showroom lookbooks.
Coordinate with Design Merchandising Product Development and Marketing to prepare the space and anticipate needs for lookbook shoots.
Coordinate between design teams to manage urgent tasks and ensure timely completion.
Schedule creative time and validations with Creative Direction.
Collaborate with Design Product Development and Merchandising to prioritize collection reviews and ensure alignment.
Manage and coordinate bi-weekly Design and cross-functional team meetings including scheduling preparing agendas distributing materials and taking minutes.
Facilitate information sharing and improve team efficiencies through effective meeting management.
Assist with special projects and initiatives as assigned by the Commercial Creative Director.
Handle confidential information with discretion and professionalism.
Prepare and organize documents presentations and reports for executive review and meetings.
Manage and maintain the Commercial Creative Directors complex calendar including scheduling appointments meetings and travel arrangements.
Process expense reports and manage invoices for the Commercial Creative Director.

QUALIFICATIONS

Strong organizational and time management skills with excellent attention to detail.
Excellent communication interpersonal and presentation skills both written and verbal.
Proactive problem-solver with strong critical thinking abilities and a resourceful approach.
Proven experience as an Team coordinator or in a similar administrative support role preferably within a creative or fashion environment.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other relevant software.
Ability to handle sensitive information with the utmost confidentiality and discretion.
Passion for fashion and design with a keen understanding of the industrys demands.
Ability to work independently and collaboratively within a team.

ABOUT MARC
Marc Jacobs is a leading force in fashion known for pioneering designs and an irreverent spirit that celebrates the everyday and the extraordinary. The brand continues to make its Marc: staying rebellious unpredictable and original. The core brand pillars are unexpected utilitarian urban unisex and unique. New York City in design and spirit the teams thrive on relentless authenticity a commitment to standing out and inclusivity for all.

Founded on the vision of celebrating uniqueness and being Perfect as You Are Marc Jacobs International is committed to building an equitable and inclusive culture. We value diversity of thought background and experience recognizing these as essential to the spirit of innovation and creativity. We believe that the best candidate may come from a less traditional background or meet the qualifications in different ways.

SALARY & BENEFITS
The compensation for this position ranges from$30 - $35 hourly. The rate of pay offered will be dependent upon candidates relevant skills and experience. Marc Jacobs uses the published salary range as a guideline to provide our employees with market competitive pay while allowing for flexibility to recognize and reward all levels of expertise performance and tenure.

ADDITIONAL INFORMATION
This job description is intended to cover the core accountabilities of the position and is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee. Duties responsibilities and activities may change or new ones may be assigned at any time with or without notice.

EEO STATEMENT
Marc Jacobs International is committed to providing equal employment opportunities to all employees and applicants for employment regardless of race color sex sexual orientation gender identity gender expression age veteran status national origin religion disability or any other characteristic protected by federal state or local law.

Required Experience:

OVERVIEWMarc JacobsInternational powered bythe creative genius of Marc Jacobs seeks aStudio Assistant Design Studio to join the Design team based in itsNew York City (SoHo) headquarters. This role will report to the Commercial Creative Director and support all design categories (Mainline Outlet and ...

Oversee the daily operations of the design studio ensuring a smooth and organized workflow.
Provide general administrative support to the design team as required.
Implement new team processes and procedures into daily functions to enhance efficiency.
Coordinate with Design Directors for the smooth organization of models and stylists managing schedules and logistics.
Liaise with merchandising for budget tracking related to these activities.
Monitor and manage the budget for external graphic/embroidery resources.
Support the design teams requirements for showroom lookbooks.
Coordinate with Design Merchandising Product Development and Marketing to prepare the space and anticipate needs for lookbook shoots.
Coordinate between design teams to manage urgent tasks and ensure timely completion.
Schedule creative time and validations with Creative Direction.
Collaborate with Design Product Development and Merchandising to prioritize collection reviews and ensure alignment.
Manage and coordinate bi-weekly Design and cross-functional team meetings including scheduling preparing agendas distributing materials and taking minutes.
Facilitate information sharing and improve team efficiencies through effective meeting management.
Assist with special projects and initiatives as assigned by the Commercial Creative Director.
Handle confidential information with discretion and professionalism.
Prepare and organize documents presentations and reports for executive review and meetings.
Manage and maintain the Commercial Creative Directors complex calendar including scheduling appointments meetings and travel arrangements.
Process expense reports and manage invoices for the Commercial Creative Director.

QUALIFICATIONS

Strong organizational and time management skills with excellent attention to detail.
Excellent communication interpersonal and presentation skills both written and verbal.
Proactive problem-solver with strong critical thinking abilities and a resourceful approach.
Proven experience as an Team coordinator or in a similar administrative support role preferably within a creative or fashion environment.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other relevant software.
Ability to handle sensitive information with the utmost confidentiality and discretion.
Passion for fashion and design with a keen understanding of the industrys demands.
Ability to work independently and collaboratively within a team.