Business ManagerClerk of the District

The Laurel School District is seeking qualified applicants for the position(s) of Business Manager/Clerk of the District starting approximately 1/5/2026. Base salary is $87370.00.

The Business Manager/District Clerk serves as the chief financial officer of the Laurel School District and reports directly to the Superintendent. This leadership position is responsible for overseeing all fiscal operations of the District including the development and management of budgets preparation of financial reports administration of grants coordination of federal and state funding and levy addition to financial oversight the Business Manager/District Clerk plays a critical role in supporting the governance of the District by working closely with the Board of Trustees and the Superintendent to coordinate board meetings ensure accurate recording of meeting minutes uphold board procedures and maintain comprehensive and compliant District records.

QUALIFICATIONS:

• Bachelors degree with a major in accounting economics or finance or related field
• Progressively responsible leadership experience in and/or familiarity with school finance
• Knowledge of finance and budgeting principles
• Knowledge remains up-to-date of all state and federal regulations concerning school financial responsibilities and District Clerk responsibilities included in Montana State Statute.
• Strong leadership and communication skills
• Able to establish and maintain effective working relationships with students staff and the community
• Able to express himself/herself clearly and concisely in both oral and written communications
• Able to perform duties with an awareness of all District requirements and Board policies
• Ability to handle stressful situations
• Ability to effectively manage time and responsibilities
• The highest of confidentiality and professionalism; strong verbal and written communication skills.
• Ability to effectively self-manage time and responsibilities.
• Proficient computer/keyboarding and technology skills including basic knowledge of computer data entry Microsoft applications and experience with web-based applications.
• Must be flexible have excellent interpersonal skills and the ability to work well with all school district personnel members of the community and outside vendors and clients.

ESSENTIAL FUNCTIONS:

• Advise the Board of Trustees on financial and operational constraints as outline by law;
• Serve as a member of the administrative team working closely with the District Superintendent and other administrative staff to align the educational goals and financial stability of the district;
• Responsible for the administration of annual budgets and revenue reporting including financial analysis budget development board recommendations and allocation of funds;
• Assist the Trustees in ensuring all district policies comply with local state and federal laws;
• Operates as the District Clerk by attending all Board of Trustee meetings and ensuring meetings and elections are properly noticed to the public accurate meeting minutes are recorded maintained and posted for public review. If unable to attend a meeting ensure a qualified designee maintains an accurate permanent record;
• Keep and maintain accurate minutes of meetings of the Board of Trustees;
• Act as the custodian of all documents records and reports of the Trustees including the Trustees report required underMCA;
• Act as custodian of all other records and documents of the District including but not limited to personnel files student records financial records and meeting minutes;
• Generates timely financial statement and other financial reports upon request including fiscal and statistical reports
• Maintain accurate and detailed accounting records of all financial transactions of the district which includes keeping detailed accounts of all receipts and disbursements of the District;
• Serving as the liaison during any financial and labor audits as required;
• Assist in budget preparation and audit proceedings and responds to audit inquiries and recommendations;
• Manages and reconciles all funds and maintains accurate accounting records;
• Responsible for drawing and countersigning all warrants and expenditures;
• Responsible for overseeing the preparation of board packets;
• Responsible for partnering with the Director of Human Resources to maintain central office operations;
• Assigns and distributes fiscal responsibilities in consultation with the superintendent;
• Creates and applies fiscal controls and procedures;
• Established procedures necessary for budgetary controls;
• Serve as the election administrator for the district unless the county administers an election at the request of the District;
• Established procedures for purchasing in accordance with Board policy;
• Directs and preparation and dissemination of payroll;
• Directs the preparation advertisement and dissemination of bid documents;
• Coordinates accurate fixed asset inventory and capitalization;
• Responsible for all financial procedures and records;
• Facilitates compliance with all enrollment related state and federal reporting;
• Receive review for accuracy and resolve discrepancies with purchase orders/invoices for material and/or equipment received or services performed if needed;
• Maintain and monitor budgets making adjustments as needed;
• Communicate budget changes to the appropriate stakeholder such as but not limited to; Superintendent Administrators Directors etc.;
• Independently maintain financial records and department revolving checkbook accounts;
• Research gather assemble tabulate reconcile check type file financial and statistical data and other information and records and prepare reports there from;
• Make arithmetic calculations to maintain records complete reports and update budget as directed;
• Receive financial documents monitor accounts screen for accuracy and adherence to established procedures and standards;
• Develop record keeping procedures;
• May process budget transfers within a department budget to ensure sufficient funds are available to cover expense;
• Works as a part of collaborative Central Office team;
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner;
• Ability to complete a high volume of tasks and projects with little or no guidance all while maintain a positive spirit with colleagues community members parents students and all other stakeholders;
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround;
• Conducts himself/herself in a professional ethical and respectful manner at all times;
• Demonstrates a commitment to his/her on-going professional development.

Only minimum duties are listed. Other functions may be required as assigned.

APPLICATION DEADLINE: OPEN UNTIL FILLED

To apply for this position please go to click on the Employment button. For questions please call .

Applicants must have a complete application before they will be considered for the position. Applications must be completed before the job closing deadline. A complete application consists of the completed application including all questions answered job history at least two references (one reference must be from a supervisor). References from friends or family are not sufficient. Resume cover letter and a copy of unofficial transcript(s) are acceptableand required for teaching and professional positions. Verification of military service is required if applying for veterans preference. All applicants offered a position are subject to a background check and approval from the Board of Trustees.

If you are an internal candidate (current employee) you would only be required to complete the internal application and any required documentation that you do not have on file.

Date Notice Posted: Internal 11/5/2025 External 11/10/2025

The purpose of this Notice of Job Listing is to advertise a job vacancy.

It does not in any way represent an employment contract.

LAUREL SCHOOL DISTRICT NO. 7 & 7-70 IS AN E.E.O. EMPLOYER

Required Experience:

Manager