Office Coordinator
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Job Location:
Monthly Salary:
Posted on:
13 hours ago
Vacancies:
1 Vacancy
Job Summary
ACCIONA is a global company leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65000 professionals present in more than 40 countries across the five continents all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference promote sustainable development and find solutions to the biggest global challenges including climate change overpopulation and water scarcity Come and join us in building the infrastructure our planet needs to achieve a sustainable future.
Job Description
Benefits
Moorabbin Based Role
High profile Level Crossing Removal Project
Paid Maternity and Paternity Leave
Income protection Company Share scheme
Annual pay review and discretionary bonus
Passionate about innovation and continuous improvement
About the Project
The Southern Program Alliance is contracted by Victorian Government to remove most dangerous and congested level crossings. This is a critical infrastructure project with significant public impact.
Work on a high-profile infrastructure project as part of a global team using continuous improvement methodology and innovative technology which enable us to leave a genuine legacy.
The Position
The Office Coordinator is a diverse role it requires someone with advanced administration skills and the ability to support our Alliance General Manager with more complex administrative duties including the site coordination of our project office. It is a busy role that interacts with both internal and external stakeholders based 5 days a week in the office and requires a high level of communication and excellent MS skills The role will suit someone with an outgoing energetic personality that thrives in an agile environment where they need to think on their feet.
Responsibilities
- Support the GM with minutes of the management meetings
- General administration for office and senior management team
- Support program level site meetings coordinating attendance preparing agendas & recording of and distribution of minutes of meetings
- Liaise with suppliers and contractors as required.
- Manage office stationery and supplies ordering fruit and milk orders
- Assist with maintenance of office environment with general housekeeping and liaising with external
- office cleaning contractor
- General daily maintenance of coffee machine & kitchens
- Coordination of catering for weekly morning tea meetings events and toolboxes
- Receive and arrange couriers as required
Required Skills and Competencies
- Certificate IV in Business Administration desirable but NOT essential
- Minimum 4 years experience in a similar role supporting senior manager
- Experience within the Civil/Rail Infrastructure space highly desirable but NOT essential
- High standard of written and verbal communications.
- Excellent organisational and time management skills.
- Intermediate MS office including Word Excel and PP
- Current Driver Licence and your own reliable vehicle.
ACCIONA has been given the Top Employer& 2025 certification in Australia which certifies the companys commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. Since establishing a presence in Australia in 2002 ACCIONA has made significant investments in local opportunities and project development. ACCIONA employs more than 3000 people in its renewable energy infrastructure and water projects across Australia & New Zealand.
We are an Equal Opportunity Employer and promote equality and diversity. Indigenous Australians and candidates from minority groups are encouraged to apply.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
ACCIONA has successfully delivered major infrastructure projects in Canada since 2000. Its leadership and experience span the entire value chain, from research and development to construction, operation and maintenance of projects.
