Administrative Assistant Bilingual Spanish

Job Summary

The Administrative Assistant in the Transportation and Warehousing industry plays a crucial role in ensuring the smooth operation of daily administrative tasks. This position supports management and staff by providing essential clerical and organizational assistance facilitating communication managing schedules and maintaining accurate records thereby contributing to overall efficiency and enhanced productivity.

About the Division

PLA Supply Chain Services a member of the PLA Family of Companies is a leading provider of comprehensive supply chain services revolutionizing the way businesses manage their supply chains. With our expertise and state-of-the-art facilities we ensure efficient and seamless operations from start to finish.

Heres What We Offer:

• Weekly Pay Get paid on time every week
• Full Benefits: Medical Dental and Vision Insurance 3 medical plan options through Blue Cross Blue Shield with low weekly premiums starting at $25.22
• Health Savings Account (HSA) Company contribution up to $750 annually with tax-advantaged savings
• 401(k) with Company Match
• Flexible Benefits Multiple plan options to fit your needs and budget
• Prescription Drug Coverage Low copays starting at $10 for generic medications
• FREE Life Insurance & AD&D Basic coverage provided at no cost upon employment
• Vision Benefits $10 eye exams and $150 frame allowance through Superior Vision by MetLife
• Dental Coverage 100% preventive care coverage with MetLife plans starting at $5.39 per week
• Voluntary Benefits Additional life insurance and short-term disability options available

What Youll Be Doing: Role Responsibilities

As an Administrative Assistant you will be vital in coordinating logistics and administrative functions:

• Management Support: Manage and organize daily schedules for management and staff ensuring efficient time management.

• Record Keeping: Prepare and maintain accurate records reports and documentation related to transportation and warehousing operations.

• Communication: Facilitate communication between departments and external partners addressing inquiries and providing necessary information.

• Logistics Assistance: Assist in the coordination of logistics including scheduling shipments and tracking inventory levels.

• General Office Duties: Perform general office duties such as filing data entry and managing correspondence to support overall operations.

What Were Looking For

• Bilingual Fluency: Required fluency (verbal and written) in Spanish and English.
  

• Education: High school diploma or equivalent.

• Experience: Proven experience as an administrative assistant or in a similar role.

• Technical Skills: Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).

• Core Skills: Strong organizational skills and attention to detail.

• Communication: Excellent verbal and written communication skills.

Preferred Qualifications

• Education: Associates degree in business administration or a related field.

• Industry Experience: Experience in the transportation and warehousing industry.

• Technical Familiarity: Familiarity with logistics software and inventory management systems.

• Adaptability: Ability to multitask and prioritize effectively in a fast-paced environment.

• Accounting: Basic knowledge of accounting principles.

Physical Requirements & Work Environment

• Physical Requirements: This is primarily a sedentary role requiring the ability to sit or stand at a desk for extended periods use a computer and occasionally lift up for supplies or filling. Requires good manual dexterity.

• Work Environment: This position operates primarily in an office environment which is adjacent to a non-climate-controlled warehouse. Due to proximity to pallet operations the office environment may occasionally experience dust and ambient noise. Exposure to the production floor may be occasional requiring adherence to all safety protocols and PPE where applicable.

PLA and its Family of Companies is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

If you need assistance or accommodation during the application process because of a disability it is available upon request by contacting .The company is pleased to provide such assistance and no applicant will be penalized because of such a request.