Contract Management Support

AECOM is seeking Contract Management Support for one of our offices in Sacramento CA. This opportunity can be remote. 

JOB SUMMARY 

This role will support with the administration and oversight of active contracts and procurement agreements. This position ensures compliance with legal and regulatory standards supports contract managers with reviews of task orders invoices and amendments and provides timely detailed analysis and recommendations.

JOB RESPONSIBILITIES

• Applies knowledge and utilization of both efficient procurement processes market research and good business management to ensure timely delivery of goods and services to the customer.
• Throughout the life of the A/E supply construction information technology utility and service contract maintains liaison with the contractor to interpret contractual obligations and provide problem resolution under the direction of the Contract Manager/CAHSR.
• Coordinating with legal finance and other departments ensuring compliance with legal and regulatory requirements.
• Implementing contract management policies and procedures and identifying areas for improvement.
• Develops and maintains a centralized contract repository updates electronic contract files and databases ensuring control and accessibility to ensure audit readiness and transparency.
• Identifies and mitigates contractual risks by proactively monitoring key terms deliverables and deadlines.
• Analyzes contractor performance via reports and deliverables. Drafts edits and reviews correspondence meeting materials and reports related to contract performance.
• Compiles information to support the SSM I contract managers and additional leadership for audit readiness monthly reports and special projects.
• Coordinates contract amendments renewals and terminations in collaboration with legal and project teams.
• Tracks and reports on Contract Manager (Authority) compliance metrics and vendor performance to inform strategic decisions. Supports contract managers with client requirements including preparing spreadsheets documents and emails. Assists in resolving contract compliance issues by gathering documentation and coordinating corrective actions. Identifies performance gaps and recommends solutions to enhance contract compliance and efficiency.
• Conducts post-award contract reviews to ensure lessons learned are captured and applied to future agreements.
• Maintains up-to-date knowledge of federal state and local procurement regulations and integrates changes into contract practices to include maintain training materials templates and job aids to ensure they are up to date with current laws regulations and Authority policies. Collaborate with subject matter experts to ensure accuracy and relevance of training content.
• Develop standardized procurement and contract administration tools templates and processes to ensure consistency across the Authority. Assist in the creation of instructional guides reference manuals and e-learning modules.
• Supports internal audits and external reviews by providing complete and accurate contract documentation and compliance evidence.
• Provide training and guidance on contract-related issues to teammates/staff
• Provides review and technical guidance supporting contract managers in verifying contractor invoices in accordance with the executed contracts and governing laws/regulations.
• Manage documentation through the contract management life cycle and ensure the documents are stored and the files are organized per established procedures and guidelines.
• Validate that addition/change of personnel or sub-contractor has all the required support documentation and has been approved by the Contract Manager prior to invoice submittal.
• Responds to customer and supplier inquiries about order status changes or cancellations in a timely manner supporting CAHSR needs.
• Collaborates with on-site personnel to gather and assemble records for invoicing investigations collecting and reviewing contractor and subcontractor payroll and communicate concerns regarding non-compliance/non submittal issues violations invoice deficiency with Contract Manager.
• Analyzes prepares and approves invoices by comparing services rendered to contract language. Ensures cost is appropriate and within the scope of the contract.
• Under managements supervision compares prices specifications and delivery dates to support preparation of contractual documentation.
• Contributes to the overall success of the PDS and CAHSR office by performing all other duties and responsibilities as assigned.

Qualifications :

MINIMUM REQUIREMENTS 

• BA/BS 4 years of relevant experience or demonstrated equivalency of experience and/or education

PREFERRED QUALIFICATIONS

• Bachelors Degree (or higher degree) from an accredited educational institution authorized to grant baccalaureate degrees in Business Acquisitions Legal or related field.
• Minimum Four (4) years experience in contract management the principles contractual terms pricing structures pricing tools and data systems project support finance contracting or proposals.
• FAC-C Professional or equivalent
• Ability to continuously improve in a team environment working with other departments involved in process and execute timely.
• Strong interpersonal and communication skills.
• CFCM CPCM
• Federal Contracting Warrant

Additional Information :

• Travel may be required 
• Sponsorship is not provided for this role now or in the future

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options well-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan. 

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at . 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and communitywhere you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. 

Remote Work :

Yes

Employment Type :

Full-time