Accountant Administrator 3

• Overseeing the states capital construction program
• Working to provide state and federal grants for community development
• Development of the state budget
• Providing technology services
• Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
• Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

The official job specifications for this role as defined by the State Civil Service can be found here.

Job Duties:
Directs Accounting Operations Administers duties and responsibilities of the Accounting Section planning and directing all financial processes functions personnel and activities. Requires a thorough understanding of numerous accounting functions such as fund receipts and disbursements; budgeting and forecasting; procurement; employee travel; contract management; federal grants management; financial reporting; revenue and expenditure analysis; and specialized practices such as GASB accounting and reporting requirements for risk financing reinsurance and other insurance issues. Evaluates internal control structure and identifies areas of financial and operational risk; establishes internal financial procedures and controls consistent with state laws DOA policies and best practices. Formulates/revises and implements processes and procedures in response to changes with State laws and regulations administrative policies and rules risk management program insurance policies Generally Accepted Accounting Principles (GASB) Statements and/or Guidelines and ORM procedures and directives.

Assigns duties and provides instruction guidance and training to directly reporting employees. Reviews analyzes and approves the Sections most complex work product and transactions that have significant financial impact to agency. Oversees the use of multiple complex and specialized systems. Provides guidance on complicated analysis and review procedures fiscal monitoring processes and complex reconciliations to maintain the accuracy of data recorded within in multiple systems. Observes the analysis and tracking of claim costs and trends that support cash management. Coaches personnel on key accounting concepts and/or distinctive aspects of job duties to advance employee skills and knowledge.

Serves as a purchasing and CBA card program approver responsible for completing training and performing approver responsibilities defined in State and/or ORM policies and rules. Supports all state reviews and audits of card activities and the formulation of responses to auditor/reviewer comments. Administers fiscal monitoring and performance plans and procedures relating to various large and complex contracts that service the States risk management program.

Develops procedures and provides training on fiscal activity related to federally funded disaster recovery grants from FEMA and the Office of Community Development Disaster Recovery Unit (OCD-DRU) Community Development Block Grant (CDBG) for state property insured by ORM. Administers fiscal activities to ensure compliance with state and federal rules regulations and policies. Monitors the receipt of FEMA recoveries and CDBG grant recoveries. Oversees the tracking of payments and recoveries on grant projects including documentation integrated into the TPAs claims system. Communicates with ORM Property Claims & Disaster and Recovery Unit and the disaster management consultants who deliver essential grant operational services. Directs the development and completion of the financial reports relating to grant funds and maintenance of files and records from obligation of PW through project completion and closeout. Serves as Point of Contact for the FEMA Grant System for annual renewal of Award Management (SAM) processes.

Administers Budgets and Financial Reporting Supervise budget accountant and all budget planning activities of the agency including meetings to gather input; the analysis of historical and current claims spending trends; and forecasting future revenues and expenditures. Directs the preparation of the formal budget request participates in DOA/departmental meetings responds to requests from the Office of Planning and Budget (OPB) and attends committee hearings of the legislature during budget deliberations. Manages systematic processes and activities involved in the implementation of ORMs authorized annual budget; initiates budgetary controls to monitor revenue and expenditure budget activities; identifies need for budget movements or amendments; and oversees preparation of routine cash reports periodic status reports and year-end evaluation and reporting of budget performance. Serves as ORMs primary liaison with both OPB and the DOA Budget Unit.

Directs the preparation of all agency expenditures/revenues financial reports. Collaborates with and advises Manager on assignment of reporting responsibilities to accounting staff members; oversees all planning and establishment of schedules and timelines for recurring reports; provides training where needed and conducts a final review of reports completed by staff members prior to issuance of complex financial reports or financial statements. Administers preparation of Office of Statewide Reporting & Accounting Policy (OSRAP) required annual financial report (AFR) and annual cost allocation report. Conducts a final review of work completed by Manager and staff members prior to submission. Directs the preparation of various informational reports periodic or recurring management reports and/or other ad hoc reports requested for internal or external users; and reports prepared to comply with statutory reporting requirements related to insurance.

As the principal contract monitor for the ORM Actuarial Consultant Contract requests services reviews actuarial opinions reports and other work product; and ensures compliance with contract terms and evaluates performance under the contract for services related to statewide self-insured actuarial premium development. Directs the preparation of statistical calculations and reports handled under the supervision and participation of Manager. This includes work to periodically review claim reserve valuations; and to complete calculations of Unallocated Loss Adjustment Expense costs included in the annual premium development processes. Works collaboratively with underwriting personnel who also work with and provide critical data to Consultants; and to research responses to client agency inquiries related to premium invoices.

Provides training oversight and support to accounting personnel in assignments and processes relating to a secondary accounting system maintained for line of Iinsurance reporting purposes. Monitors revenue activities maintained through a subsidiary structure in the same system. Oversees journal entries prepared to value claim reserves in secondary accounting system by line of insurance maintained for reporting purposes; and preparation of quarterly or more frequent internal financial statements.

Facilitates and leads agency-wide processes that periodically update 5-year strategic plans goals objectives and performance measures for ORM programs. Develops and implements procedures for monitoring and reporting fiscal performance measures. Oversees quarterly reporting on LAPAS performance measures as required.

Serves as the ORM primary liaison with State Legislative Auditors on coordination of financial audits on DOA Internal audits and on federal grant compliance audits. Confers with external and internal auditors state federal and local officials regarding financial operations; exchanges non-routine information using good oral and written communication skills. Works with unit administrators on formulation of auditor responses when audit report recommendations and/or findings occur; coordinates all audit responses and reports; develops and oversee a tracking system to follow-up on findings of internal and external audits. Monitors compliance and responds proactively to all issues and programmatic changes to minimize audit findings.

Provides consultation technical assistance and advice on programmatic changes and issues. Leads special projects. Monitors legislative acts and performs financial analysis of legislative changes that impact ORM; and prepares responses and/or reports to respond to legislative staff and committee requests.

Develops or maintains personal Desk Reference that contain details of procedures and practices followed in completing work assignments of the position. Travels to any part of the State of Louisiana or elsewhere to attend meetings or events provide support and training or resolve problems. Completes any and all other duties as assigned State Risk Assistant Director and/or State Risk Director.

Position-Specific Details:

Appointment Type:This vacancy will be filled by new hire or by promotion of a current permanent status classified employee.

Career Progression: This position does not participate in a career progression group.

Compensation: Depends on the qualifications of the selected candidate.