Senior Office Assistant-Confidential

The Office of the County Counsel is seeking to fill one Confidential Senior Office Assistant vacancy to perform general secretarial work with greeting and assisting visitors screening calls and interacting with the County Board of Supervisors department heads outside counsel and County employees. An eligible list will be established which may be used to fill future vacancies.

The incumbent will be responsible for the intake and processing of contracts; maintaining the offices law library including but not limited to ordering and updating legal periodicals; ordering office supplies making appointments and scheduling conference rooms for office meetings; calendaring legal deadlines; preparing vouchers and purchase orders; assisting with payroll processing and other duties as assigned.

The following incentives and bonuses may beavailable for eligible new and bonuses are subject to approval by Human Resources:

• Prepares a wide range of reports and documents from written material or machine transcription using a typewriter word processor or other office equipment; formats documents charts reports and forms using techniques that may require the use of office automation equipment; edits for punctuation and spelling; proofreads for accuracy and consistency; may independently compose and prepare reports letters and/or memoranda.
• Performs general secretarial work; receives and screens visitors callers and mail and directs to appropriate individual or office; takes and transmits messages; makes appointments; greets and assists customers in person on the phone on the computer or through other means of communication.
• Provides and gathers general information to/from a variety of sources; asks/answers questions and completes forms; identifies customer needs; searches for receives and explains information regarding rules regulations policies procedures and technical office operations; may issue certificates permits licenses and other documents; provides customer service in a calm helpful and effective manner.
• Processes and maintains information related to departmental operations including information of a moderately technical specialized or sensitive nature; codes files and retrieves documents and records using standard alphabetical numerical coded and computerized filing systems.
• Researches compiles maintains and processes general statistical financial and/or numerical data related to departmental personnel payroll purchasing inventory budget and/or other functions; verifies and makes entries and notations; reviews material for completeness and accuracy; performs basic computations and calculations; may compute collect and receipt monies and fees; may maintain basic ledgers and accounts; may process accounts receivable perform billing operations and/or make deposits; may develop and maintain spreadsheets and databases either by hand or computer.
• May operate a multi-line telephone switchboard; may dispatch vehicles.
• May train or review the work of others; may provide lead or technical assistance as part of a training program.

San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age ancestry color creed marital status medical condition national origin physical or mental disability political affiliation or belief pregnancy race religion sex or sexual orientation. For more information go to Equal Employment Opportunity Division ().

Accommodations for those covered by the Americans with Disabilities Act (ADA):

San Joaquin County complies with the Americans with Disabilities Act and upon request will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.

Health Insurance: San Joaquin County provides a comprehensive benefits package to employees of this bargaining unit. The benefits include the option offour medical plans: a Kaiser HMO plan a Sutter Health Plus HMO plan and two self-funded PPO plans called theSelect Plan and Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available.

Dental Insurance:The County provides employees with a choice offour dental plans: Three through Delta Dental and one through United Health Care-Select Managed Care Direct Compensation County pays the full premium for all but one Delta Dental Plan (Buy-up) which the employee pays a slightly higher coverage is available at the employees expense.

Vision Insurance: The County provides two vision plan optionsthrough Vision Service Plan (VSP). There is no cost for the base plan atemployee only coverage. The buy-up plan option has a slightly higher coverage is available at the employees expense.

For more detailed information on the Countys benefits program visit our website at under Human Resources/Benefits.

Life Insurance: The County provides eligible employees with life insurance coverage as follows:

1 but less than 3 years of continuous service: $1000
3 but less than 5 years of continuous service: $3000
5 but less than 10 years of continuous service: $5000
10 years of continuous service or more: $10000

Employees may purchase additional term life insurance up to a maximum of $200000 at the group employees in this unit shall be provided with a supplemental life insurance policy with a face value up to $75000.

Section 125 Flexible Benefits Plan:This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical dental or vision plan and dependent care costs. Annual limits are set by the IRS and may change each year.

Retirement Plan: Employees of the County are covered by the County Retirement Act of 1937. Please visit the San Joaquin County Employees Retirement Association (SJCERA) at for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees Retirement Act of 1937 or from any governmental agency covered by the California Public Employees Retirement System (PERS) you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance.

Deferred Compensation:The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $22500 or 100% of your includible compensation whichever is less. Individuals age 50 or older may contribute to their plan up to $30000.The Roth IRA (after tax) is also now available. For members of this unit the County shall make a contribution equal to 1% of the employees base salary to the deferred compensation plan.

Vacation: Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years.

Holiday: 14 paid holidays per year.

Vacation Cash-Out: Members shall have the option of purchasing up to eight 8-hour days vacation time once each calendar year from the members accumulated vacation with the approval of the County Administrator.

Confidential Unit Supplement: :Members of this unit shall receive a supplement of 10% of base salary.

Sick Leave: 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive: An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one-half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year.

Bereavement Leave: 3 days of paid leave for the death of an immediate family member 2 additional days of accrued leave for death of employees spouse domestic partner parent or child.

Merit Salary Increase: New employees will receive the starting salary which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range they are eligible for a merit increase to the next step.

Job Sharing: Employees may agree to job-share a position subject to approval by a Department Head and the Director of Human Resources.

Recruitment Incentives: Upon the request of the Department Head and with the approval of the County Administrator or his designee the following recruitment incentives may be provided:

(a) Reimbursement of moving expenses: Actual documented cost of moving to a maximum of $2000. Costs may include moving expenses interim housing and travel expenses related to the movefor the candidate and his/her family. Any approved reimbursement shall be made contingent upon employment in two incremental payments: the first payment after six months of service the second after twelve months of service.

(b) Vacation Accrual Rate: The San Joaquin County vacation accrual rate consistent with the candidates total years of public service.

(c) Sick Leave: If the candidate is leaving other employment to acceptthe San Joaquin County position credit of the candidates actualunreimbursable sick leave hours from the candidates last agency will be a maximum of 160 hours. Such hours shall be subject to San Joaquin Countys minimum sick leave cash out options.

Educational Reimbursement Program: Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year.

Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area.

School Activities:Employees may take up to 40 hours per year but not more than eight (8) hours per month to participate in their childrens school activities.

Note: County employees who currently receive a cafeteria plan allowance and subsequently transfer demote or promote from or into the confidential unit shall have the option to either retain their existing cafeteria plan contribution amount or have a one-time option at time of hire of opting for the 10% unrepresented supplement in lieu of retaining their cafeteria allowance.

Applicants who meet the minimum qualifications will go through the following examination process:

• Written Exam: The civil service written exam is a multiple choice format. If the written exam is administered alone it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list.

• Oral Exam: The oral exam is a structured interview process that will assess the candidates education training and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidates score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list.

• Written & Oral Exam: If both a written exam and an oral exam is administered the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list.

• Rate-out: A rate-out is an examination that involves a paper rating of the candidates application using the following criteria: education training and experience. Candidates will not be scheduled for the rate-out process.

Note:The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points.

OnlineWritten Exams: Written exams may be administered online. Candidates will be notified of the examination date and will be responsible to complete the written exam within a given period of time (typically within five calendar days). Candidates are required to read the Online Exam Guide for Test Takers prior to taking an online written exam.

Apply Online:

mail or in person:

San Joaquin County Human Resources

44 N. San Joaquin Street Suite 330

Stockton CA 95202

Office hours:
Monday Friday 8:00 am to 5:00 pm; excluding holidays.

Phone:

Job Line:

For currentemployment opportunitiesplease callour 24-hour job line at .

When a final filing date is indicated applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail which are not received by the final filing date will not be accepted. (The County assumes no responsibility for mailed applications which are not received by the Human Resources Division).

San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees.

Equal Opportunity Employer: San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age ancestry color creed marital status medical condition national origin physical or mental disability political affiliation or belief pregnancy race religion sex or sexual orientation. For more information go to Experience:

Senior IC