Executive Services Coordinator Internal Only OlympiaHybrid

The ideal candidate will excel in providing high-level administrative support managing complex schedules and coordinating strategic business goals. They are proactive detail-oriented and possess exceptional communication skills to effectively support executive leadership and ensure smooth operations within the division.

The Executive Services Coordinator at the Washington State Employment Security Department (ESD) plays a pivotal role in supporting the Chief of Staff (COS) and Chief Operations Officer (COO). This position is integral to the smooth operation of the division contributing significantly to the agencys mission of providing inclusive workforce solutions that promote economic resilience and prosperity. The Administrative Services Manager ensures effective communication coordination and execution of tasks that align with the strategic goals of the division. This full-time/permanent opportunity is a hybrid position with an expectation of one to two days per week in office located in Olympia Washington.

The Executive Services Coordinator at the Washington State Employment Security Department (ESD) plays a pivotal role in supporting the Chief of Staff (COS) and Chief Operations Officer (COO). This position is integral to the smooth operation of the division contributing significantly to the agencys mission of providing inclusive workforce solutions that promote economic resilience and prosperity. The Administrative Services Manager ensures effective communication coordination and execution of tasks that align with the strategic goals of the division. This full-time/permanent opportunity is a hybrid position with an expectation of one to two days per week in office located in Olympia Washington.

Some of what youll enjoy doing:

• Participate in Executive Services team meetings and executive leadership administrative assistant meetings.
• Support and provide back-up assistance to committees and meetings as needed.
• Tracks action items and assignments that have been assigned from the COS and COO to the Executive Leadership Team and various employees as necessary. Researches and transmits assignments follow up and results for the COS and COO.
• Assist with different high-level projects assigned by the COS and COO.
• Assists the COS and COO in managing their e-mail prioritize and flag correspondence needing immediate attention and respond to and/or appropriately file routine messages that can be addressed without executive input but has been delegated to the Admin Services Manager to respond to at the executive level.
• Exercise delegated signature authority on behalf of the COS and COO.
• Assist with day-to-day operations and answer questions regarding Executive Services operations functions and policies.
• Works closely with the Executive Services Manager and provides weekly summary on any issues or things that may have Executive Services impact.
• Review/audit and approve expenditures and requisitions for accuracy.
• Edits creates and formats correspondence for the COS and COO. Coordinate and maintain calendars and appointment schedules.
• Coordinates logistics for intrastate interstate and international travel according to state and federal guidelines and maintains supporting documentation per retention policy.

Required:
A combination of education and/or relevant experience equivalent to seven (7) years.

OR:One year as an Administrative Assistant 5

OR: Two years as an Administrative Assistant 4

OR: A bachelors degree in business administration public administration or closely allied fieldAND three (3) years of administrative or supervisory experience Additional qualifying experience may substitute for education on a year-for-year basis. Graduate study may substitute for up to two years of experience on a year-for- year basis.

Qualifying candidates must also have:

• Proven ability to interpret counsel and implement complex procedures.

• Strong strategic thinking and organizational development skills.

• Collaborative mindset with experience drafting cross-functional policies.

• Expertise in designing administrative processes and operational workflows.

• Mastery of documentation standards and retention protocols.

• Organizational excellence and information integrity.

• Proficient in stakeholder engagement across divisions.

• Must be able to pass Unemployment Insurance (UI) & Paid Family and Medical Leave (PFML) claim and fraud check.

Please submit only the required documents as noted below and ensure all Personal Identifying Information (PII) such as Social Security numbers etc. are edited out of your materials for privacy.

Please submit your Cover Letter and Resume with your Online Applicationthrough the Add Attachmentsfield. A resume will not substitute for the work experience section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as see attachments may be considered incomplete.Any documents uploaded through this platform will be securely transmitted electronically to support application review.

NOTE: ONLY COMPLETED APPLICATIONS WILL BE CONSIDERED.

Our agencys mission and values drive every decision that we make determine how we interact with others and are at the core of who we are. We value Access Love Belonging Equity and Stewardship. We understand that a work environment that respects your work/life balance is key; thats why many of our positions are eligible for flexible work schedules and teleworking opportunities. Through support value and trust our employees are empowered to grow and develop into their best self.

Opportunity for All
We strive to create a working environment that includes and respects cultural ethnic racial religious sexual orientation and gender identity diversity. Women racial and ethnic minorities people with disabilities people over 40 years of age people with religious beliefs veterans or people with military status and people of all sexual orientations and gender identities are encouraged to apply.

The Employment Security Department is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.

If you are a person needing assistance in the application process if you need this job announcement in an alternate format or if you have general questions about this opportunity please contactJeanette Nelson or theTalent Acquisition TeamorWashington Relay Service 711. If you are having technical difficulties creating accessing or completing your application please contact or or toll free Washington Relay 711.