Executive Assistant

Chennai - India

Monthly Salary: Not Disclosed

Experience Required: 4-5years

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

We are seeking a smart proactive and highly organized Executive Assistant / Personal Secretary to provide dedicated support to the Director of a reputed Medical Instruments & Pharma Export organization. This is a global role based in Chennai requiring frequent international travel (up to 11 months per year) across the UK and USA. The candidate will handle all executive administrative and travel-related responsibilities while maintaining absolute confidentiality and professionalism.

Key Responsibilities:

Manage the Directors daily schedule meetings travel plans and communication.
Accompany the Director on international and domestic business trips (primarily UK & USA).
Coordinate travel logistics visa processing flight and accommodation bookings and event arrangements.
Act as a liaison between the Director and internal/external stakeholders.
Prepare presentations reports correspondence and meeting documentation.
Maintain a high level of discretion confidentiality and professionalism at all times.
Handle time-sensitive communication task prioritization and follow-ups efficiently.
Oversee general administrative and coordination tasks during travel assignments.

Requirements

Female candidate with 46 years of experience as an Executive Assistant or Personal Secretary to senior leadership.
Excellent communication skills in English and Tamil (mandatory).
Strong proficiency in MS Office (Word Excel PowerPoint) and digital communication tools.
Prior exposure to international travel coordination and executive-level support preferred.
Highly organized detail-oriented and capable of multitasking under pressure.
Must hold a valid passport and be willing to travel internationally for extended duration.

Key Attributes:

Smart poised and professionally presentable.
Trustworthy and discreet with strong interpersonal and coordination abilities.
Adaptable and dependable during extensive global travel.
Proactive energetic and committed to excellence in execution.

Required Skills:

Executive Assistance Travel Coordination Calendar & Meeting Management Confidential Communication International Liaison MS Office Reporting English & Tamil Proficiency

Key Responsibilities:

Manage the Directors daily schedule meetings travel plans and communication.
Accompany the Director on international and domestic business trips (primarily UK & USA).
Coordinate travel logistics visa processing flight and accommodation bookings and event arrangements.
Act as a liaison between the Director and internal/external stakeholders.
Prepare presentations reports correspondence and meeting documentation.
Maintain a high level of discretion confidentiality and professionalism at all times.
Handle time-sensitive communication task prioritization and follow-ups efficiently.
Oversee general administrative and coordination tasks during travel assignments.

Requirements

Female candidate with 46 years of experience as an Executive Assistant or Personal Secretary to senior leadership.
Excellent communication skills in English and Tamil (mandatory).
Strong proficiency in MS Office (Word Excel PowerPoint) and digital communication tools.
Prior exposure to international travel coordination and executive-level support preferred.
Highly organized detail-oriented and capable of multitasking under pressure.
Must hold a valid passport and be willing to travel internationally for extended duration.

Key Attributes:

Smart poised and professionally presentable.
Trustworthy and discreet with strong interpersonal and coordination abilities.
Adaptable and dependable during extensive global travel.
Proactive energetic and committed to excellence in execution.

Required Skills:

Executive Assistance Travel Coordination Calendar & Meeting Management Confidential Communication International Liaison MS Office Reporting English & Tamil Proficiency