Administrative Coordinator School of Medicine Pittsburgh, PA

The School of Medicine Office of Graduate Studies provides students with access to world-class faculty and outstanding research. We are committed to fostering a diverse and inclusive academic community. Opportunities for research training are available in 11 PhD 4 Master of Science and 4 certificate programs.

Job Summary
Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

Essential Functions
The incumbent will provide support to senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic and administrative departments. These activities could include but are not limited to coordinating and managing office activities management of expenses reimbursements budget reconciliation as well as manage academic records and liaise with the School of Medicine Registrars Office and Student Payment Center. May be involved in coordinating and supporting event planning. Other duties as assigned or as needed. Preference will be given to candidates who have prior experience in higher education.

Physical Effort
The incumbent must be able to proficiently use various forms of communication computer/keyboard ability to read and write documents in various formats (electronic/hard copy) and utilize software programs and University applications. Position is generally sedentary but occasionally may need
to lift packages (weighing 25 lbs. or less).


Assignment Category Full-time regular
Job Classification Assistant III
Job Family Administrative Support
Job Sub-Family Clerical
Campus Pittsburgh
Minimum Education Level Required Associates Degree
Minimum Years of Experience Required 5
Will this position accept substitution in lieu of education or experience Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule Monday - Friday 8:30am - 5:00pm *Opportunity to work remotely 1-2 days a week is an option upon successful completion of departmental training
Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range $20.50 to $25.62 per hour
Relocation Offered No
Visa Sponsorship Provided No
Background Check For position finalists employment with the University will require successful completion of a background check
Child Protection Clearances Not Applicable
Required Documents Resume Cover Letter
Optional Documents Not Applicable