Careers Department Assistant

Part time (0.4 FTE) ongoing

working Term time only

About the School

With a legacy of over 145 years of achievement Tintern is one of Melbournes most respected schools with students from our Early Learning Centre to Year 12. At Tintern we are committed to providing a workplace which encourages professional growth and opportunities for all staff.

Tintern Grammar is seeking to appoint a Careers Department Assistant to work within the school. The successful applicant will report to the Careers Coordinator. This is a fully onsite role with training mentorship and a clear development pathway. Perfect for someone early in their career or wishing to diversity their skill set by gaining hands-on experience and long-term growth inside a supportive Careers team in a Secondary School setting.

About the Role

This key role works within the Secondary School and is responsible for the supporting the Careers Coordinator as well as assisting Year 10 secondary students in relation to subject selection. The role also includes the title of Work Experience Coordinator who manages the databases forms and liaises with stakeholders such as employers parents and students.

The position provides essential administrative support to the Careers Coordinator and is instrumental in the smooth operation of the Careers Department processes.

This is an ongoing Part-time (0.4FTE) position effective Term 1 2026.

The 0.4 FTE (15.2 hours) can be worked over three days in consultation with the preferred candidate.

The days of work will ideally be either:

• Monday Tuesday and Friday or
• Monday Tuesday and Thursday

About You

Our ideal candidate is an administrative assistant with a passion for gaining experience in career development working in a positive and inclusive culture with ongoing training. To be successful in this role you will enjoy assisting and supporting students with their work experience and career pathway planning. You must have the ability to manage and prioritise your workload within a busy environment.

You are a highly organised and detail-oriented administrator who thrives in a fast-paced school environment. You will demonstrate:

• A strong interest in Careers
• Excellent organisation time management and be detail oriented.
• A strong work ethic and high level of discretion and confidentiality.
• Strong written and verbal communication skills.
• Interpersonal skills and the ability to build positive working relationships with staff students and families.
• Proficiency in Microsoft Office and database systems
  • Experience with Synergetic will be advantageous.
• A professional and calm manner with a passion for supporting young people.
• Professional presentation.
• An ability to deliver event logistics through planning and coordination.
• Strong alignment with the school values and vision.

Essential Compliance either:

• A current Working with Childrens Check (employee)
• VIT Registration

Advantageous but not essential:

• School Administration experience.
• Studies in Careers or similar

Please view the Position Description for a full overview of duties

Applications close 24 November 2025

Applications for this position should include a current curriculum vitae and names of at least two referees.

To learn more about our school our values and what it is like to be part of the Tintern Grammar community please visit to view our Candidate Information Pack- General Staff.

Only people with the right to work in this country may apply for this position.

Tintern Grammar is a child safe school.