Administrative Assistant

Who We Are

At HUB International we are a team of entrepreneurs. We believe in empowering our clients and we do so by protecting businesses and individuals in our local communities. We help businesses evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees. As a global firm we offer employees resources in both technology and industry expertise but we still maintain the local flavor of our offices. Our structure enables our teams to maintain their own unique regional culture.

HUB is a leading insurance and employee benefits broker providing a broad array of property casualty risk management life and health employee benefits investment and wealth management products and services. With over 20000 employees in over 600 offices throughout North America HUB has grown substantially in part due to our industry leading success in mergers and acquisitions.

What We Offer You

At HUB International we want you to achieve an even work-life balance and our benefits package allows you to manage your health wellness and financial future. HUB International will foster your learning support your endeavors and encourage your growth. We provide opportunities for career-driven individuals to move upward in our organization. Our successes breed your opportunity!

Heres Where You Come In

The Administrative Assistant provides administrative support to a group of dynamic leaders across various departments. This role is ideal for someone who thrives behind the scenesmanaging the details improving systems and keeping operations running smoothly. If youre someone who anticipates needs loves creating order and enjoys being a steady hand in a fast-moving environment wed love to meet you.

Job Responsibilities:

• Manage calendars meetings travel arrangements and internal communications

• Coordinate logistics for team meetings trainings and events

• Prepare track and submit expense reports and other routine processes

• Maintain and update reports data and internal platforms

• Support key operational projects and facilitate ongoing task execution

• Assist with planning scheduling and follow-ups across multiple initiatives

• Provide general administrative support including special projects and ad hoc needs

Cultural Expectations:

• Determination Unsatisfied until we are the best. We go the extra mile for clients and colleagues.

• Ownership Responsible to each other our clients and our goals.

• Teamwork Together we attain greater success.

• Sincerity Giving and receiving direct and caring communication

Qualifications:

• 3 years in an administrative or executive support role

• Strong organizational and time management skills

• Detail-oriented with excellent follow-through

• Proactive mindset you dont wait to be asked you take initiative

• Ability to handle sensitive information with discretion and professionalism

• Comfortable managing multiple priorities in a fast-paced environment

• Proficiency in Microsoft Office Suite Outlook Zoom and Teams

• Experience with internal tools data platforms or CRMs is a plus