Executive Assistant (Maternity Cover)
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Job Location:
Johannesburg - South Africa
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job title: Executive Assistant
Reporting to: General Manager (GM)
Department & location: Administration South Africa
The Jobs Mission:
To provide executive assistance to the General Manager. We need someone that exhibits a professional and polished demeaner and fully understands the role of an executive PA. This role requires exceptional organizational skills a keen eye for detail and the ability to handle sensitive information with utmost confidentiality. The ideal candidate will be proactive efficient and capable of managing a diverse range of tasks in a fast-paced environment.
Key responsibilities
Administrative support
- Manage and maintain complex calendars
- Coordinating complex scheduling and calendar management for the General Manager including scheduling meetings appointments and travel arrangements and providing comprehensive administrative support.
- Coordinate and prepare materials for meetings presentations and reports.
- Prepare and edit documents letters and reports with high accuracy.
- Capturing filing and retrieving corporate records documents and minutes of South African Leadership Team (SALT) meetings
- Must have knowledge and experience in writing minutes for a statutory board meeting
- Capturing and processing data using various software including word processing spreadsheets and PowerPoint presentation software.
Project management
- Assist in the planning and execution of special projects and initiatives.
- Monitor project timelines deliverables and coordinate with various departments to ensure completion.
- Conduct research and gather information as required for projects and reports.
- Coordinate project completion by assigning work to appropriate staff including the SALT on behalf of the GM.
- Manage all aspects of organizations office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as the organization grows.
- Assist in the selection of vendors and to purchase equipment services and supplies necessary for the operation of the organization.
- Other projects/duties as assigned for the overall benefit of the organization.
Communication
- Serve as the primary point of contact between the General Manager and internal or external stakeholders.
- Draft review and distribute communications on behalf of the GM
- Facilitate effective communication within the executive team and across the organization.
- Coordinate all SALT team meetings and retreats and assist with company meetings and events as needed.
- Provide gatekeeper and gateway role providing a bridge for smooth communication between the GM and staff demonstrating leadership to maintain credibility and trust.
- Support the SALT team with communication and culture messages.
Event Coordination
- Plan and organize executive events meetings and conferences both onsite and offsite.
- Oversee travel logistics handle bookings flights car hire accommodation.
- Manage events planning including venue selection catering team communications and travel arrangements for attendees.
- Provide hospitality to all guests and help to create a welcoming environment assist with catering and hospitality needs as requested.
- Work closely with events planning team to ensure smooth planning and execution of company events.
Confidentiality and Discretion
- Handle sensitive and confidential information with the highest level of discretion and integrity.
- Ensure compliance with company policies and procedures regarding confidentiality.
Office Management
- Oversee the day-to-day operations of the executive office.
- Work closely with the GM to keep well informed of upcoming commitments and responsibilities following up appropriately.
- Anticipate GMs needs in advance of meetings conferences and provide relevant support for the meetings to be successful.
- Manage office supplies equipment and facilities to ensure a well-functioning work environment.
Skills and Competencies:
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other relevant software.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Strong problem-solving skills and the ability to anticipate needs.
- High level of professionalism and strong interpersonal skills.
Personal Attributes:
- Discreet and trustworthy with a strong sense of integrity.
- Proactive and self-motivated with a positive attitude.
- Flexible and adaptable to changing priorities and demands.
- Effective communicator energetic and self-motivated
Education and Experience:
- Bachelors degree or similar in Business Administration Management or a related field.
- Experience as an executive assistant or in a similar role supporting senior executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other relevant software.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Stryker is a global leader in medical technologies and, together with its customers, is driven to make healthcare better. The company offers innovative products and services in MedSurg, Neurotechnology, Orthopaedics and Spine that help improve patient and healthcare outcomes. Alongsid ... View more
