Accounts Payable Supervisor (APAC Support)

JOB DESCRIPTION:

The Accounts Payable Supervisor acts as a member of the local finance leadership team within CFS Manila hub and effectively support Accounts Payable through daily operations management coaching problem solving and process improvement. The Supervisor represents Accounts Payable while working with various internal and external customers. Is responsible for a variety of Accounts Payable processes such as but not limited to the following: (a) Invoice verification and posting; (b) Payments processing reconciliation and clearing; (c) Accounts Payable sub-ledger month/Quarter Year-end procedures reporting accruals and Reconciliation; (d) Travel and Expense Concur review and approvals; (e) Vendor reconciliation and Invoice related tax and bank processing compliance functions to facilitate business objectives; (f) Accounts Payable processes enablement to support automation and auto postings; (g) exception processes.

The Supervisor is responsible for ensuring on-going compliance with procedures implementing continuous improvement assessing employee productivity and quality by providing guidance 1st level in escalation matrix for issue handling and resolution.

This position is responsible for the adherence of all corporate policies and procedures Service Level Agreements (SLAs) established with the supported entities in Asia Pacific and adherence to relevant country specific policies and regulatory requirement for each of the countries supported. Work in close collaborations with the other CFS hub counterparts and various stakeholders in local sites.

Work Schedule: 8am to 5pm Manila Time

Duties and Responsibilities

• Supervise coach and develop a team of STP / AP Specialists and Associates.

• Monitor daily deliverables and ensure timely execution of invoice processing (PO and non-PO) Concur (Travel and Expense) reconciliations and vendor requests.

• Assist in issue resolution with or between internal contributors or external parties to the process

• Perform facilitate and review day to day disbursements operation within the Shared Services operations

• Provide support for team members in problem-solving and general information.

• First level of escalation matrix protocol for issue resolution and handling.

• Perform facilitate and review day to day disbursements operation within the Shared Services operations.

• Ensure processing is performed within standards and allows for service level attainment

• Direct Oversight of Reporting and Month-End Close activities:

• Lead Account Payable month-end activities including dashboard and checklist preparation.

• Support month-end report and metrics preparation for management review.

• Lead team activities to develop clearly defined achievable team and individual goals.

• Capture and review scorecard key performance indicator (KPI) and measurement outcomes on a daily weekly and period basis

• Lead on promoting continuous process improvement by identifying process inefficiencies / trends and provide an achievable resolution.

• Collaborate with Procurement Treasury Accounting and IT on process alignment.

• Work closely with internal stakeholders and STP Global Process Owner team to prioritize and target exceptions for improvement/ elimination.

• Adhere with the internal controls company policies and approval matrix.

• Support internal and external audit processes by providing documentation and information.

• Create update and implement job related SOPs.

• Train and develop new hire monitor its progress and performance

• Act as back-up for Accounts Payable Manager.

• Other duties as assigned.

Core Competencies

• Excellent attention to details and proven organizational skills

• Functional and Technical Skills

• Decision Quality

• Problem Solving

• Priority setting and time management

• Process Management

• Drive for results

• Delegation

• Critical thinking and continuous improvement mindset

• Customer Focus

Skills and Qualifications

• Bachelors Degree holder. Preferably in Business Finance or Accounting or Industrial Engineering.

• Must have at least 2 years people management experience

• 6-8 years relevant STP / Accounts payable experience (3rd party payables and employee reimbursement) in a complex multi country shared services environment.

• With regional and/or multi-country support experience preferable Asia Pacific Market.

• SAP Esker COUPA or other enterprise systems experience advantage

• Strong English communication skills and the ability to interact with internal and external parties at all levels.

• Reasonable skill in Microsoft applications excel word and PowerPoint

• Attentive to details with a desire in Continuous Improvement

• Experience with data analytics desired

• Experience with D&B desired.

• Willing to report onsite.

• Willing to report on shifting schedule preferably APAC Shift (8AM 5PM).

An equal opportunity employer Abbott welcomes and encourages diversity in our workforce.

The base pay for this position is

In specific locations the pay range may vary from the range posted.

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