Public Health Emergency Preparedness Assistant
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Job Location:
New Haven, CT - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
REPORTS TO
Public Health Emergency Response Coordinator/MRC Unit Leader.
PRIMARY FUNCTIONS
This is a pivotal role within the City of New Haven Health Department responsible for supporting public health emergency preparedness and volunteer management. The Public Health Emergency Preparedness Assistant will work closely with the Public Health Emergency Response Coordinator serving as a liaison with federal state and local Medical Reserve Corps (MRC) partners as well as community stakeholders.
The role is critical in promoting recruiting training and retaining MRC volunteers as well as coordinating activities that ensure the City of New Haven is prepared for both routine operations and public health emergencies.
The role is critical in promoting recruiting training and retaining MRC volunteers as well as coordinating activities that ensure the City of New Haven is prepared for both routine operations and public health emergencies.
INTERNAL ONLY - Open only to current City of New Haven employees meeting minimum requirements.
TYPICAL DUTIES AND RESPONSIBILITIES
- Conducts community outreach by attending planning and leading events to promote and recruit MRC volunteers. Duties include tasks such as event setup oversight and breakdown (e.g. tents tables informational materials).
- Attends monthly quarterly or other scheduled MRC meetings to share updates and coordinate program activities.
- Prepares maintains and organizes documentation for MRC activations meetings and trainings.
- Analyzes and manages volunteer records within the Volunteer Information Management System (VIMS) assisting with required reports and data quality.
- Assists in developing organizing and conducting MRC volunteer meetings and trainings on a wide range of emergency preparedness topics.
- Supports the Emergency Preparedness Section with related assignments contributing to the departments overall readiness for emergencies.
- Supports the Emergency Preparedness Section in documenting program activities assisting in the preparation of grant reports and ensuring compliance with federal and state funding requirements.
- Performs other related work as required.
EDUCATION QUALIFICATIONS & EXPERIENCE
Graduation from a two-year college or university with major course work in emergency management public or business administration or a related field; 3 to 5 years experience in emergency management public administration health administration volunteer management. This role offers a unique opportunity for professional growth and development. English / Spanish bilingual lieu of college degree an additional 2 years of related work may be substituted.
KNOWLEDGE EXPERIENCE SKILLS & ABILITIES
- Considerable knowledge of federal and state funding structures as they relate to municipal government.
- Understanding of local state and federal public health systems including emergency operations frameworks such as the National Incident Management System (NIMS) and Incident Command System (ICS).
- Ability to maintain confidentiality and discretion.
- Ability to establish and maintain effective relationships with government officials businesses community partners and the general public.
- Ability to express oneself effectively and persuasively both verbally and in writing. Must have excellent public speaking and presentation skills.
- Previous experience as a volunteer or working with a volunteer organization preferred.
- Ability to collect analyze and interpret volunteer and program data to inform decision-making and program improvement.
- Proficiency with applications such as Word Excel and PowerPoint for creating documents spreadsheets and correspondence; Canva CT Responds experience helpful.
- Competency in using email clients (e.g. Outlook Gmail) and calendar applications for scheduling and managing correspondence.
- Project management skills including but not limited to meeting deadlines managing to budget and problem-solving under pressure.
- Ability to quickly learn and adapt to new technologies applications and virtual platforms for communication training and program management.
- Ability to remain calm focused and effective in high-pressure or rapidly changing emergency response situations.
- Excellent organizational skills with the ability to manage multiple tasks prioritize effectively and maintain attention to detail in a fast-paced environment.
- Demonstrated ability to work effectively and sensitively in a diverse community recognizing and respecting cultural differences and fostering an inclusive environment.
NECESSARY SPECIAL REQUIREMENTS
- Must maintain current Connecticut drivers license.
- May be required to work unconventional hours in the event of a health emergency.
SALARY BARGAINING UNIT & TERMS OF EMPLOYMENT
This is a Special Fund Non-Tested position. Continued employment contingent upon future funding.
This position is included in a collective bargaining agreement withLocal 884 American Federation of State County and Municipal Employees.
Bargaining agreementsavailable to reviewHERE.
Special Funded employees shall not be covered by the City pension but shall continue to be covered by Social Security.The City of New Haven does not sponsor employment visas. All applicants must have current authorization to work in the U.S. without employer-sponsored visa support.
Employment is contingent upon the successful completion of: (1) a pre-employment background check (2) a pre-employment physical examination including pre-employment drug screening in accordance with the Citys Drug Free Workplace Policy* and (3) a 90-day probationary period. Instructions and information on this pre-employment process are included in Conditional Offer of Employment.
Selection Plan
Applications will be reviewed by the Department of Human Resources. Applicants must demonstrate that they meet the minimum requirements as listed within the job description; failure to do so may result in disqualification.
It is critical that you complete the application thoroughly as the information you provide will be used to ascertain if you are eligible to move forward in the selection process.Your application and resume should indicate that you meet the minimum requirements as listed. This information may be used to determine the eligibility list. Submissions may be evaluated prior to a posted closing date and a hiring decision may be made prior to the removal of the job posting.
Please note that the only method of communication with applicants for this position will be by email. You must provide a valid working email address and you will need to monitor your email including spam/junk folders for correspondence from the New Haven Human Resources Department.
Conclusion
To apply for this opportunity:
- Complete your User Registration. You are encouraged to save your Applicant Profile for future use.
- YouMUSTclick on the job posting you are interested in and clickApplyorApply Onlinefrom within that posting.
- MAKE SUREthe job you are applying for is named at the top of the page as you review your application!
- Review or modify your application for that position
- ClickReady to Send App or the Send tab; read page and click the attestation
- Click Send to City of New Haven
- You will be redirected to CONFIRMATION OF EMPLOYMENT APPLICATION SUBMISSION
- You will also receive an email and text if a number was provided confirming your submission
- If you do not receive this confirmation in the next 24 hours your application hasnotbeen submitted - please contact us at
Please Noteyour Profileis NOT an application for an open position. After you create your Applicant Profile you must still click on a Job Title and complete the application as instructed for each position.
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