Administrative Assistant

Overview

AHI Facility Services strives to provide cost-effective world class integrated facility services to commercial building owners and/or managers nationwide while simultaneously providing their employees tenants and visitors a clean environment in which to work office and visit.
AHI Facility Services se esfuerza por brindar servicios de instalaciones integrados de clase mundial a propietarios de edificios comerciales y / o gerentes a nivel nacional al mismo tiempo que provee a sus empleados inquilinos y visitantes un ambiente limpio donde trabajar y visitar.

Job Skills / Requirements

We are seeking a dedicated and detail-oriented Administrative Assistant to join our team at AHI. This role is essential in supporting the location manager with various administrative and managerial tasks ensuring the smooth operation of our janitorial services. The ideal candidate will have strong organizational skills the ability to multitask and a commitment to maintaining high standards of cleanliness and customer satisfaction.

Part-Time 8am-12pm up to 30 hours a week.

Duties and Responsibilities:

Perform general administrative duties such as answering phones managing emails scheduling appointments and maintaining records.

Support the hiring onboarding counseling payroll and termination functions of personnel management.

Act as a point of contact for customers addressing their concerns and ensuring their satisfaction with our services.

Monitor and manage inventory of cleaning supplies and equipment placing orders as needed to ensure adequate stock levels.

Maintain accurate records of cleaning schedules staff performance and customer feedback.

Assist in training new janitorial staff and providing ongoing support to ensure high performance standards.

Other duties as assigned.

Required Skills/Abilities:
Bilingual (English/Spanish)
Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills.
Proficiency in MS Office (Word Excel Outlook).
Ability to work independently and as part of a team.
Attention to detail and a commitment to maintaining high standards of cleanliness.

Ability to successfully pass a Motor Vehicle Record background screening and be legally able to operate a motor vehicle.

Education and Experience:

• High school diploma or equivalent; additional qualifications in office administration or related field is a plus.
• Proven experience as an administrative assistant or in a similar role.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift 50 pounds at times.

Must be able to access and navigate each department at the organizations facilities.

Standing squatting walking for extended periods of time on occasion.