Agency Travel Coordinator Office of OFADivision of Fiscal Affairs

New York City, NY - USA

Monthly Salary: Not Disclosed

Posted on: 09-11-2025

Vacancies: 1 Vacancy

Job Summary

About the Agency:

The New York City Department of Housing Preservation Development (HPD) promotes quality and affordability in the citys housing and diversity and strength in the citys neighborhoods because every New Yorker deserves a safe affordable place to live in a neighborhood they love.

- We maintain building and resident safety and health.

- We create opportunities for New Yorkers through housing affordability.

- We engage New Yorkers to build and sustain neighborhood strength and diversity.

HPD is entrusted with fulfilling these objectives through the goals and strategies of Housing Our Neighbors: A Blueprint for Housing and Homelessness Mayor Adams comprehensive housing framework. To support this important work the administration has committed $5 billion in new capital funding bringing the 10-year planned investment in housing to $22 billion the largest in the citys history. This investment coupled with a commitment to reduce administrative and regulatory barriers is a multi-pronged strategy to tackle New York Citys complex housing crisis by addressing homelessness and housing instability promoting economic stability and mobility increasing homeownership opportunities improving health and safety and increasing opportunities for equitable growth.

Your Team:

The Office of Finance and Administration (OFA) is charged with the planning and management of the agencys resources and advises the Commissioner and senior team on how to improve efficiency and allocate funding to carry out HPDs mission. The financial segment of OFA is comprised of the Budget Capital Planning and Fiscal Affairs. These three divisions work in conjunction to provide centralized support consultation and oversight on a broad range of financial issues for the entire agency.

Your Impact:

The Travel Agency Coordinator for the Division of Fiscal Affairs ERP & Travel Unit will administer the agency travel needs for HPD personnel in accordance with the rules and regulations of the Comptrollers Directive Six.

Your Responsibilities:

Duties and responsibilities of the selected candidate will include but not limited to the following:

- Coordinate all agency personnel travel arrangements

- Prepare travel package that includes justification for the trip conference/training agenda pricing for overnight accommodations as well as pricing for train/plane cost for registration fee and ground transportation

- Reserve hotel accommodations

- Submit approved package for Budget and Commissioners authorization

- If required obtain additional review and approval from Conflict-of-Interest Board (COIB) Mayors office and Office of Management Budget (OMB)

- Process inquires for the Emergency Repair (ERP) recoupment unit

- Coordinate with multiple divisions to reconcile monthly receipts for Emergency Repair (ERP) payments and utility refunds

- Process the Travel registration for conferences/trainings and pay using the Travel Units P-card

- Prepare reimbursement packages for any out-of-pocket expenses incurred by the traveler

- Reconcile JP Morgan Chase P-Card statements with travel expenses incurred for train plane and hotel charges

- Maintain spreadsheet documenting all travel costs for the fiscal year

- Maintain travel records

- Communicate with the Mayors Office staff for information regarding updates on travel policies

- Process the reconciliation for end of month closing

Preferred skills

- Highly organized with the ability to handle multiple priorities and deliver timely results

- Must be hands on disciplined and detail oriented with the ability to work independently in a high-volume and fast-paced environment

- Must be able to multi-task

- Experience in use of Microsoft Excel Microsoft Word Concur Solutions (General Booking services) Adobe Acrobat proficiency in accounting and the city Financial Management System (FMS) are a plus

COMMUNITY COORDINATOR - 56058

Qualifications :

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to 1 or 2 above. However all candidates must have at least one year of experience as described in 1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

Employment Type :

Full-time