2526-292 Administrative Assistant (CLA3) Central Office

What you will be doing

As the Administrative Assistant you will have overall responsibility for supporting the day-to-day administrative functions of Student Experience and Engagement a department under Central Student Affairs.

• You will maintain filing systems (electronic and hard copy) oversee the completion and submission of expense claims and invoices; support the budget management process by tracking and processing all expenditures; have calendar management responsibilities for the Director; be responsible for all meeting logistics and for providing confidential administrative support on various matters.
• You will be responsible for coordinating and tracking information as it relates to the work Student Experience and Engagement including taking and distributing meeting minutes and coordinating meeting logistics tracking and inputting payroll for the department supporting the work of the three Managers who report to the Director Student Experience and Engagement and coordinating tasks under their purview.
• To meet the demands you are versatile flexible and very experienced in supporting administrative activities.
• This position requires a high level of initiative with an incumbent who anticipates needs and takes proactive measures within scope of authority.
• The incumbent is an integral contact person providing quality customer service to clients of the department.

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary credential in business or office administration. High school completion with significant years of administrative experience will also be considered.
• You have a minimum of 3 years of recent and related occupational experience in general office administration and/or Administrative Assistant experience.
• Occupational experience in a post-secondary learning environment would be considered an asset.
• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite E-mail SharePoint Office 365 tools. Experience with PeopleSoft or similar information management system would be considered an asset.
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology to create an exceptional student experience.
• You have experience in reporting data management and budget oversight.

Relevant Skills and Knowledge

• You demonstrate a commitment to inclusion diversity equity accessibility and anti-racism.
• You possess excellent interpersonal skills that enable you to interact at all levels of an organization.
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.
• Your superb team working skills enable you to contribute positively to a team environment.
• You have specific technical occupational knowledge and skill in Microsoft Excel as well as other data management programs.
• You are known for your problem solving and critical thinking skills.
• You are a strong communicator.
• You possess excellent coordination skills specifically related to meeting management and service delivery.
• You have proven records and information management skills and abilities.
• You demonstrate a strong commitment to service and operational excellence.
• You have a proven ability to manage multiple agendas work independently and exercise good judgement.

We value Diversity and Inclusion

The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Aboriginal/Indigenous Persons Black/African Nova Scotians members of racially visible communities persons with disabilities persons of a minority sexual orientation gender identity and/or expression and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

NSCC is organized into five campus regions and three stand-alone campuses. Each region and stand-alone campus is led by a designated Principal and regional management team which supports NSCCs commitment to accessible high-quality education across the province.

• Eastern Region: Includes Pictou Campus Strait Area Campus and Wagmatcook Learning Centre
• Northern Region: Includes Truro Campus Cumberland Campus and Amherst Learning Centre
• Metro Region: Includes Akerley Campus and IT Campus
• Southwest Region: Includes Lunenburg Shelburne Burridge Campuses and Digby Learning Centre
• Valley Region: Includes Kingstec Campus Annapolis Valley Campus and the Centre of Geographic Sciences (COGS)

Stand-Alone Campuses:

• Ivany Campus
• Sydney Waterfront Campus
• eCampus

All NSCC positions are advertised every Tuesday and Thursday. To learn more about us and our hiring process please follow this link.

Candidates selected for interviews will be expected to provide at least three recent occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment NSCC will ensure that applicants are provided reasonable accommodations as required. If accommodation is needed to participate in the job application process please contact Nikki Berrigan HR Generalist at emailprotected. Our Employee Workplace Accommodation Policy can be found here.

Unfortunately we cannot accept late or paper applications.