Office Assistant 2 (PCN 07-N26002)

Fairbanks, AK - USA

Monthly Salary: Not Disclosed

Posted on: 09-11-2025

Vacancies: 1 Vacancy

Job Summary

Job Description

This recruitment is exempt from the Hiring Freeze (Administrative Order 358).

ATTENTION ALASKA RESIDENTS!

The Department of Labor and Workforce Development Division of Vocational Rehabilitation is recruiting for an
Office Assistant 2 located in Fairbanks!
No Cover Letter Required!

This position is in the General Government Unit (GGU) at a Range 10.

What You Will Be Doing:

Ensures accurate documentation in the AWARE system and organized file management.
Conducts weekly orientations monitors resource room activities and tracks attendees and appointments.
Supports the other assistants in managing supply room taking meeting minutes and handling other administrative tasks to ensure smooth operations.
Monitors incoming faxes postal mail packages emails and phone calls and distributes them appropriately.
Assists applicants in completing paperwork for participation in DVR services and providing/updating community resources as needed.

Our Mission Values and Culture:
The mission of the Division of Vocational Rehabilitation (DVR) is to assist individuals with disabilities in attaining and maintaining meaningful employment. Joining the DVR team can offer a rewarding career where you can make a difference while also developing professionally and personally.

Benefits of Joining Our Team:

Making a Difference: Working with DVR allows you to make a positive impact on the lives of individuals with disabilities by helping them secure and maintain employment.
Professional Growth: You can enhance your skills in disability services and other areas related to vocational rehabilitation.
Networking Opportunities: Working within the DVR team can provide valuable networking opportunities with other professionals in the field of vocational rehabilitation as well as with employers and community organizations.
Collaborative Environment: Youll have the chance to collaborate with colleagues who share your passion for assisting individuals with disabilities fostering a supportive and dynamic work environment.
Community Impact: By helping individuals with disabilities find meaningful employment you contribute to the economic empowerment and social inclusion of the community as a whole.

The Working Environment You Can Expect:
This position is expected to be in the office from 7:30 AM - 5:00 PM with a one-hour lunch break and located at 455 3^rd Avenue Suite 150 in Fairbanks. Our office strives for supportive relationships among colleagues and a culture that prioritizes independence work-life balance and employee well-being.

Who We Are Looking For:
We are interested in candidates who possess some or all of the following position specific competencies:

Clerical: Knowledge of filing typing entering data maintaining records taking shorthand and using and completing forms.
Computer Skills: Uses computers software applications databases and automated systems to accomplish work.
Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
Attention To Detail: Is thorough when performing work and conscientious about attending to detail.
Reading Comprehension: Understands and interprets written material including technical material rules regulations instructions reports charts graphs or tables; applies what is learned from written material to specific situations.

To view the general description and example of duties for the position please go to the following link:
Qualifications

High school diploma or the equivalent.
AND
One year of experience that includes clerical tasks such as greeting clients answering phones typing filing sorting mail entering data receiving payments making change or maintaining logs.

Substitution:
Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).

Special Note:
High school diploma equivalent means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients answering phones typing filing sorting mail entering data receiving payments making change or maintaining logs.

Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular drivers license and be 18 years of age or older.

Some position in this class may require skill in typing. Recruitment and selection may include this requirement.

Additional Required Information

**PLEASE READ THE FOLLOWING INSTRUCTIONS & INFORMATION CAREFULLY**

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents only. Applicants must meetAlaska Residency Requirements in order to be considered for employment at this time.

DOCUMENTS REQUIRED AT THE TIME OF INTERVIEW

A list of three (3) professional references one of which should be your most recent supervisor including name job title employer and current phone number(s).
A copy of your last two (2) performance evaluations or two (2) letters of professional recommendation if evaluations are unavailable.

LEGAL EMPLOYMENT
The States online recruitment system Workplace Alaska requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.

APPLICATION NOTICE
You can ONLY apply for this position through Workplace Alaska website or via hardcopy (paper) application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply page.

Omission of any required documentation listed will result in an incomplete application and you will not receive further consideration. If youre experiencing problems attaching to your application or if you simply had forgotten you may email it to the contact provided below before 5:00 pm of the closing date. Any documents submitted after the posting has closed will not be considered.

EDUCATION
If post-secondary education is required to meet the minimum qualifications you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.Transcripts must be attached at the time of application or submitted to the contact information below prior to the close of recruitment. If youre unable to attach to your application email it to the contact provided in the job posting. If email is not an option please call the contact person to obtain a fax number.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE
If using work experience not already documented in your application also provide the employer name your job title dates of employment whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not the applicant may not advance to the interview and selection phase of the recruitment.

Note: Attaching a resume is not an alternative to filling out the application in its entirety. Noting see resume or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

BARGAINING UNIT
If you are acurrent state employee please mark the union you are a member of at the time of application. If you are not a current state employee you must mark that it does not apply to you.

MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at (toll free) or (907) 465- 4095. If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the domains. For information on allowing emails from the domains visit the Lost Password Help page located at STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call 1- or in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll free) or if you are located in the Juneau area. Requests for information may also be emailed to:

For applicant password assistance please visit: Information

Lisa Larson
Northern Region Vocational Rehabilitation Manager
Phone:

Job DescriptionThis recruitment is exempt from the Hiring Freeze (Administrative Order 358).ATTENTION ALASKA RESIDENTS!The Department of Labor and Workforce Development Division of Vocational Rehabilitation is recruiting for anOffice Assistant 2 located in Fairbanks! No Cover Letter Required!This po...