Faculty Affairs Project Coordinator
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Job Location:
University Park, IL - USA
Monthly Salary:
$ 42100 - 61000
Posted on:
08-11-2025
Vacancies:
1 Vacancy
Job Summary
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.
POSITION SPECIFICS
The Office of Faculty Affairsis seeking a Faculty Affairs Project Coordinator to support the Center for Faculty Development and Advancement (CFDA) and the Faculty Affairs Project Manager by managing faculty recognition programs coordinating professional development initiatives and providing comprehensive administrative and event support. This role requires a detail-oriented proactive individual with strong organizational communication and technology skills.
Key Responsibilities:
Administrative Support
- Maintain and update databases related to faculty awards scholars and professorships
- Manage access to digital platforms including Canvas Microsoft Teams and other tools
- Maintain accurate records of program participation feedback and outcomes
- Coordinate timelines reminders and communications on behalf of the CFDA Director
- Collaborate with the Communications team to support branding announcements and news articles
- Prepare agendas program materials and presentations for meetings and events
Event Management
- Schedule and coordinate logistics for programs trainings and events
- Manage event setup catering A/V needs and other logistical details
- Track attendance and gather participant feedback for continuous improvement
Project Support
- Administer and support faculty recognition programs including:
- Non-Tenure-Line Faculty Awards
- Penn State Laureate
- Presidents Award for Excellence in Academic Integration
- Faculty Scholars
- Evan Pugh Professorships
- Distinguished Professors
- Assist in the development and implementation of professional development programs
- Monitor program timelines and ensure deliverables are met
Other Duties
- Represent the Center at internal and external meetings as needed
- Provide support for special projects and initiatives
- Recommend improvements to processes and systems to enhance program delivery
- May supervise part-time student or temporary employees
Qualifications
- Demonstrated experience in program coordination event planning or administrative support
- Strong organizational and communication skills
- Proficiency with Microsoft Office 365 Canvas Teams and other digital tools
- Ability to work independently and collaboratively in a fast-paced environment
Required Application Materials
- Resume
- Cover letter
MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Associate Degree 4 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: NoneBACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position including all possible grades is $42100.00 - $61000.00.Salary Structure - Information on Penn States salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .
The Pennsylvania State University is committed to and accountable for advancing equity respect and belonging. We embrace individual uniqueness as well as a culture of belonging that supports equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.Required Experience:
IC
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
Penn State is a major, public, research-I university serving Pennsylvania and the global community. Learn more about our undergraduate, graduate, and doctoral degree programs.
