Business Support, Administrative Services

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Key Responsibilities:

Maintain proper office filing & archiving system (soft & hard copies)
Follow up on Expense Approval process to ensure proper documentation and requisite approvals are in place
Monitor and track expenses and ensure timely invoice processing by the managers
Assist to follow up and update SOPs
Finance administration work such as Raising of PO & GR SAP System POR Requestor Procedures End to End Support Finance GR Administrative Work Procurement of all vendor services
To assist in vendor contract renewal vendor creation of processes. Raising for vendor creation. Vendor update of detail of contact information.
Support all sourcing & procurement activities for the client including preparation of quotations for submission to client
Collaborate with other functions as required ie Legal Finance Engineering & Operations Human Resources for procurement activities

Assist site team in monitoring and data compilation of pantry / consumable supplies chemical waste collection cleanroom laundry report and etc.

Tracking and monitoring of stock are crucial and will be required to match invoice for Order proceeded
Support any ad-hoc tasks as assigned by the Manager not limited to the duties / responsibilities as described above and which may be subject to changes as needed to support the business requirement

Qualifications:

- Proven experience in an administrative role preferably within a corporate environment.
- Excellent organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
- Proficiency in using productivity software such as Microsoft Office Suite (Word Excel PowerPoint) email management tools and other relevant applications.
- Strong verbal and written communication skills with the ability to interact professionally with internal and external stakeholders.
- High attention to detail and accuracy in all aspects of work.
- Ability to work independently and in a team environment demonstrating flexibility and adaptability.
- Strong problem-solving skills and a proactive approach to resolving issues.
- Discretion in dealing with sensitive and confidential information.

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.