Job
Summary: | The Rollins College Finance Department is seeking a service-oriented Accounting Assistant to join their team.
Primary Responsibilities: - Audit and approve invoices advances and expense reports in the colleges expense management platform for business purpose reasonableness and tax implications.
- Audit PCard transactions/reports ensuring allocation of bank credit card charges is accurate and complies with documentation standards and approvals.
- Ensure expense and invoice items include proper accounting allocation codes.
- Communicate with vendors or other College departments when documents submitted are incomplete or inconsistent.
- Research and resolving invoice/reimbursement discrepancies and issues.
- Investigate and resolve ACH and physical check returns.
- Evaluate and reconcile all vendor statements.
- Maintain and update vendor data in ERP system.
- Perform new vendor setup including managing W-9/ACH form acquisition.
- Validate and update vendor ACH information in ERP system.
- Reconcile travel advances and process related entries as needed.
- Provide direction to College departments and vendors regarding payment terms and policy interpretation.
- Assist in annual issuance and reporting of IRS 1099 Forms.
- Serve as Accounts Payable & Financial Services Coordinator backup (this includes weekly vendor payment processing) during absence.
- Communicate with internal and external constituents to resolve payment delays or discrepancies.
- Maintain a working knowledge of Rollins College policy and procedures.
- Use financial systems for data entry and processing.
- Provides support and documentation on internal processes for accounts payable as required for audit purposes.
|
Minimum
Qualifications & Education: | - High School diploma or equivalent.
- At least three years of job related experience.
|
Knowledge Skills & Abilities: | - Knowledge of bookkeeping and accounting principles and practices.
- Proficiency with personal computers and desktop software for spreadsheet database management data access and reporting.
- Well organized with the ability to manage multiple tasks simultaneously.
- Knowledge of rules and regulations pertaining to financial records.
- Ability to perform work involving written numerical data and to make arithmetic calculations rapidly and accurately.
- Ability to use automated equipment.
|
Work Schedule: | - The Accounting Assistant role is a full-time 12-month appointment scheduled to work 37.5 hours per week 1950 per year.
- Standard schedule is Monday through Friday 8:30 AM 5:00 PM. A 1-hour unpaid lunch break is provided daily.
- Flexible schedule or overtime may be required to meet business needs during evenings or weekends.
|
Work Environment: | - Campus-based front-facing customer service position working in an office environment.
- Prolonged periods of sitting at a desk and visual strain working on a computer.
|
Instructions to Applicants: | To apply please submit an application and upload the following materials: - Resume
Screening of applications will begin immediately. |
Benefits & Perks: | - 15 Days - Paid Time Off (vacation sick and personal time)
- 10 Days - Paid Holidays
- 5 Days - Paid College Closure Days
- Eligible for Medical Prescription Dental & Vision Insurances (within 30 days of hire)
- 100% Employer-Funded Health Reimbursement Account ($125/month)
- 100% Employer-Paid Short & Long Term Disability Insurance
- Domestic Partner Benefits
- 11.5% Employer Retirement Contributions
- Discounted On-Campus Dining Meal Plans
- Free On-Campus Parking
- Free Access to Campus Amenities (gyms pools library sporting events and more)
- Free Full Tuition for Employees and their Families
- Pet Insurance
- 100% Employer-Funded Employee Assistance Program
- Flexible Spending Accounts
- Award-Winning Wellbeing Programs
- Plus More!
Additional Perks: Rollins offers a competitive hourly rate along with our generous full-time benefits package!Click here to review our full-timebenefits package. |
Our Service
Excellence Philosophy:
| At Rollins we strive to be responsive respectful collaborative competent and inclusive in all that we do. Whether serving prospective or current students alumni local residents or our fellow faculty and staff colleagues these standards define the Rollins service experience.
Click here to learn more about our commitment to Service Excellence at Rollins College! |
Equal Employment Opportunity: | Rollins College is an equal does not discriminate on the basis of sex disability race age religion color national or ethnic origin ancestry marital status veteran status sexual orientation gender identity gender expression genetic information physical characteristics or any other category protected by College policy or federal state or local law for employment and in our educational programs and activities. To learn more about our commitments visit click applicant who requires reasonable accommodations for any part of the application or hiring process may contact us by phone or in writing to 407.646.2102. |
Employment Eligibility: | All new employees must be eligible and show employment eligibility verification by the first date of employment at Rollins College as legally required (e.g. Form I-9). Rollins College will require proof of authorization to work in the United States. Further based on the September 19 2025 Presidential Proclamation and accompanying guidance from the USCIS and Department of State the College may not be able to offer H-1B sponsorship. Particularly the College is not able to pay the $100000 payment accompanying new H-1B visa petitions. |
FLSA Status: | Non-Exempt |
Service Months: | 12 |
Job Summary:The Rollins College Finance Department is seeking a service-oriented Accounting Assistant to join their team.Primary Responsibilities:Audit and approve invoices advances and expense reports in the colleges expense management platform for business purpose reasonableness and tax implicatio...
Job
Summary: | The Rollins College Finance Department is seeking a service-oriented Accounting Assistant to join their team.
Primary Responsibilities: - Audit and approve invoices advances and expense reports in the colleges expense management platform for business purpose reasonableness and tax implications.
- Audit PCard transactions/reports ensuring allocation of bank credit card charges is accurate and complies with documentation standards and approvals.
- Ensure expense and invoice items include proper accounting allocation codes.
- Communicate with vendors or other College departments when documents submitted are incomplete or inconsistent.
- Research and resolving invoice/reimbursement discrepancies and issues.
- Investigate and resolve ACH and physical check returns.
- Evaluate and reconcile all vendor statements.
- Maintain and update vendor data in ERP system.
- Perform new vendor setup including managing W-9/ACH form acquisition.
- Validate and update vendor ACH information in ERP system.
- Reconcile travel advances and process related entries as needed.
- Provide direction to College departments and vendors regarding payment terms and policy interpretation.
- Assist in annual issuance and reporting of IRS 1099 Forms.
- Serve as Accounts Payable & Financial Services Coordinator backup (this includes weekly vendor payment processing) during absence.
- Communicate with internal and external constituents to resolve payment delays or discrepancies.
- Maintain a working knowledge of Rollins College policy and procedures.
- Use financial systems for data entry and processing.
- Provides support and documentation on internal processes for accounts payable as required for audit purposes.
|
Minimum
Qualifications & Education: | - High School diploma or equivalent.
- At least three years of job related experience.
|
Knowledge Skills & Abilities: | - Knowledge of bookkeeping and accounting principles and practices.
- Proficiency with personal computers and desktop software for spreadsheet database management data access and reporting.
- Well organized with the ability to manage multiple tasks simultaneously.
- Knowledge of rules and regulations pertaining to financial records.
- Ability to perform work involving written numerical data and to make arithmetic calculations rapidly and accurately.
- Ability to use automated equipment.
|
Work Schedule: | - The Accounting Assistant role is a full-time 12-month appointment scheduled to work 37.5 hours per week 1950 per year.
- Standard schedule is Monday through Friday 8:30 AM 5:00 PM. A 1-hour unpaid lunch break is provided daily.
- Flexible schedule or overtime may be required to meet business needs during evenings or weekends.
|
Work Environment: | - Campus-based front-facing customer service position working in an office environment.
- Prolonged periods of sitting at a desk and visual strain working on a computer.
|
Instructions to Applicants: | To apply please submit an application and upload the following materials: - Resume
Screening of applications will begin immediately. |
Benefits & Perks: | - 15 Days - Paid Time Off (vacation sick and personal time)
- 10 Days - Paid Holidays
- 5 Days - Paid College Closure Days
- Eligible for Medical Prescription Dental & Vision Insurances (within 30 days of hire)
- 100% Employer-Funded Health Reimbursement Account ($125/month)
- 100% Employer-Paid Short & Long Term Disability Insurance
- Domestic Partner Benefits
- 11.5% Employer Retirement Contributions
- Discounted On-Campus Dining Meal Plans
- Free On-Campus Parking
- Free Access to Campus Amenities (gyms pools library sporting events and more)
- Free Full Tuition for Employees and their Families
- Pet Insurance
- 100% Employer-Funded Employee Assistance Program
- Flexible Spending Accounts
- Award-Winning Wellbeing Programs
- Plus More!
Additional Perks: Rollins offers a competitive hourly rate along with our generous full-time benefits package!Click here to review our full-timebenefits package. |
Our Service
Excellence Philosophy:
| At Rollins we strive to be responsive respectful collaborative competent and inclusive in all that we do. Whether serving prospective or current students alumni local residents or our fellow faculty and staff colleagues these standards define the Rollins service experience.
Click here to learn more about our commitment to Service Excellence at Rollins College! |
Equal Employment Opportunity: | Rollins College is an equal does not discriminate on the basis of sex disability race age religion color national or ethnic origin ancestry marital status veteran status sexual orientation gender identity gender expression genetic information physical characteristics or any other category protected by College policy or federal state or local law for employment and in our educational programs and activities. To learn more about our commitments visit click applicant who requires reasonable accommodations for any part of the application or hiring process may contact us by phone or in writing to 407.646.2102. |
Employment Eligibility: | All new employees must be eligible and show employment eligibility verification by the first date of employment at Rollins College as legally required (e.g. Form I-9). Rollins College will require proof of authorization to work in the United States. Further based on the September 19 2025 Presidential Proclamation and accompanying guidance from the USCIS and Department of State the College may not be able to offer H-1B sponsorship. Particularly the College is not able to pay the $100000 payment accompanying new H-1B visa petitions. |
FLSA Status: | Non-Exempt |
Service Months: | 12 |
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Job Location:
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
