Air Export Outbound Coordinator

Ensure timely and accurate movement of freight and information while providing exceptional customer service. 

• Support the company strategy on a local level
• Work towards helping the company to be the recognized industry leader

Schedule: Tuesday -Friday 10:30am - 8:30 pm & Saturdays 10:00 - 2:00 pm

EXPEDITORS CORE COMPETENCIES

Exceptional Customer Service

Exceeds customer expectations by anticipating understanding and meeting needs. Is proactive and when issues arise is timely and resolute in solving problems including escalating to management when necessary. Builds rapport and exhibits empathy during interactions and consistently strives to improve customer satisfaction with customers. 

        This skill expectation applies both externally (customers service providers) and internally (other Expeditors offices/employees).

Job Execution

Consistently completes quality work that matches job expectations.  Is committed to operational excellence and continuous improvement for own job function and across the network.  All activities are compliant with company policies/procedures and code of business conduct and with government regulations. 

Reliability

Consistently meets deadlines. Is punctual and can be relied on for planning purposes. Is organized manages own time effectively and can prioritize.         

Collaboration

Displays a willingness to accomplish not only his/her own job responsibilities without the need for constant prodding but is willing without request to aid and assist others to the benefit of the company and/or customers. Works in harmony with superiors and fellow workers without incident or delay.

Communication

Effectively listens to others and communicates (verbal and written) in a professional manner both internally and externally. Provides relevant and timely information to co-workers customers and service providers.  Answers phone calls and responds to voicemails emails and other communication according to Expeditors standards.

Culture

Exhibits and promotes the companys 10 cultural attributes: Appearance Attitude Confidence Curiosity Excellence Integrity Pride Resolute Sense of Humor and Visionary.  

Personal Growth and Development

Participates in training within the companys guidelines completing at least 52 hours of relevant training per year. Completes required training in a timely manner with minimal reminders. Pursues professional development goals for self including participating in a development plan as appropriate.

AGENT CORE COMPETENCIES

Timely and Accurate Billing and Accounting

Invoices customers the expected charges timely and accurately and according to Expeditors and customer requirements. Properly provisions service provider charges to avoid reserves. Follows proper credit approval processes in order to minimize risk and protect the company.

Timely and Accurate Data Entry

Ensures accurate and timely data entry into our operational systems according to Expeditors operational procedures and customer requirements. Monitors exception reports for quick data integrity resolution.

Timely and Accurate Shipment Processing

Ensures smooth and timely freight process flow according to Expeditors operational procedures. Follows customers standard operating procedures and proactively notifies customers of any issues. Consistently meets KPI standards as per companys procedures.

Operations :

• Ensure smooth and timely freight process flow.
• Prepare various documents for international transportation.
• Coordinate and negotiate outbound capacity with GNS team and/or our contracted vendors.
• Ensure accurate and timely client and vendors billing.
• Ensure accurate and timely data entry into our operating system.
• Interact with our different internal departments in arranging the smooth transportation of their shipments meeting customer service standards.
• Meet compliance at all times to regulations.  This includes internal policies and procedures such as Operational Process Standards (OPS) and external government regulations or customer policies / requirements.
• Understand department process flow constantly looking for areas of improved efficiency.
• Ensure all customers standard operating procedures are followed as per the DLSOP.
• Work with the team on meeting KPI standards as per the companys procedures.
• Monitor shipment reports to ensure total customer satisfaction
• Overseas communications between office and warehouse for a streamline process.

Support the lead and supervisor in the following areas:

• Daily monitoring of inbound and outbound loads.
• Audit files and work with the team on meeting operating process standards.
• Build and maintain strong relationships with vendors and the network.

Compliance :

• Promote compliance in diligently following all company policies and regulations and in being the role model of integrity and pride for all employees.
• Proactively communicate with the team to ensure continuous awareness and understanding of policies and regulations.
• Maintain a positive relationship with the Trade Compliance Manager and support all compliance efforts and trainings.

Culture :

• Proactively promote the companys 10 cultural attributes: Appearance Attitude Confidence Curiosity Excellence Integrity Pride Resolute Sense of Humor and Visionary.

Systems:

• Promote productivity tools (e.g. using e-doc TWMS multitool import database process management etc.)
• Be open to implementing new system changes and enhancements into your department. 
• Be involved and suggest system/process improvements.
• Set the tone of this environment within your department.

Knowledge :

• Expeditors company policies and procedures knowledge
• Export Compliance Certification
• Billing Certification
• Hazardous Materials certification
• A good understanding of Expeditors products services and systems
• Strong market and competition knowledge

Skills:

• Effective interpersonal skills including proven abilities to listen comprehend and effectively communicate clearly and concisely to obtain positive results.
• Good Microsoft Office skills (Excel Word etc.)
• Organizational skills. 
• Needs analysis skills. 
• Problem solving skills. 
• Professional oral and written communication skills in English and Spanish

Behaviors:

• Emotional resilience. 
• Self-reflecting and open to feedback. 
• Initiative and ability to work in autonomy. 
• Role model of integrity and pride for all employees. 
• Proven leadership attitude and background. 

Qualifications :

• Meet company standards of 52 hours training per year including as needed management/leadership training
• Forklift driver certification

Education and Experience:

• 2 years of industry specific qualification (country specific).
• Warehouse management experience

Additional Information :

Expeditors offers excellent benefits:

• Paid Vacation Holiday Sick Time
• Health Plan: Medical
• Life Insurance
• Employee Stock Purchase Plan
• Training and Personnel Development Program
• Growth opportunities within the company

Remote Work :

No

Employment Type :

Full-time