Finance Officer

Position Summary:

The Grade IV Finance Officer will provide administrative support to all finance functions across the Raheny Community Nursing Unit (RCNU) and St Josephs hospital campus. The post holder will report to the campus management team and assist in budget review meetings.

The successful candidate will work collaboratively as part of the campus finance team in conjunction with campus management and Beaumont Hospital finance teams. The role will include both service delivery and service development in accordance with all relevant regulations for both residential and acute services.

Responsibilities which include the following:

Patient Accounts:

• Preparation and calculation of Patient Billing documentation e.g. charges beds movements
• Identify public/private admissions and input appropriate data on the iPMs system.
• Liaising with relevant departments to ensure all data is submitted in accordance with deadlines sign off etc.
• Follow up with Consultants to facilitate completion of medical insurance forms.
• Forward copy of discharge letter or chart ORBIS notes and any other pertinent documentation as required to the relevant insurance company.
• Prioritise and submit all claims in a timely manner.
• Ensuring all correct charges are levied and invoices are mailed to relevant parties in accordance with Patient Accounts Guidelines.
• Reconcile claims on a weekly basis with Patient Billing System.
• Update Patient billing system (APACS/iPMs) and tracking systems (Meditrack Claimsure) as required.
• Prepare weekly/monthly reports for finance/bed management as required.
• Ensure all cancellations/write offs are correctly adjusted on all systems signed off and details given to Patients Accounts Manager.
• Manage public account queries.
• Obtain patient records to resolve patient queries.
• Assist in provision of information to Finance Manager as required.
• Participate in training courses and department development as required.
• Maintain an appropriate filing system for the Patients Accounts Department ensuring confidential information is secure.
• Generate final invoice for deceased residents within the Raheny Community Nursing Home.

Raheny Community Nursing Unit (RCNU) Adjustments:

• Validate with HSE Tullamore on cost of care for residents.
• Implement adjustments to relevant residential accounts.
• Update and engage with family members/NOK as required.
• Update and engage with patient accounts and greater finance team as required.

Goods Received Notes (GRN):

• GRN for all catering food expenses (BWG) as required.
• GRN for all TSD expenditure as required.
• GRN for all stores expenditure as required.
• GRN for all other campus expenditure as required.

Bank Reconciliation:

• Liaise with campus catering officers as required to ascertain weekly cash intake from campus canteen.
• Collate validate and apply VAT for weekly canteen intake.
• Maintain a record of all campus income.
• Review and update for Assistant Chief Finance Officer (ACFO) and Chief Finance Officer (CFO) as required.

Standards Policies Procedures and Legislation:

• Maintain own knowledge of relevant employer policies procedures guidelines and practices to perform the role effectively and to ensure current work standards are met by own team.
• Maintain own knowledge of relevant regulations and legislation e.g. Financial Regulations Health & Safety Legislation Employment Legislation FOI Acts etc.
• Ensure consistent adherence to procedures within area of responsibility.
• Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards and other standards as they apply to the role for example Standards for Healthcare National Standards for the Prevention and Control of Healthcare Associated Infections Hygiene Standards etc and comply with associated employer protocols for implementing and maintaining these standards.

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.

Mandatory

1. Professional Qualifications Experience etc

(a) Eligible applicants will be those who on the closing date for the competition:
(i) Have satisfactory experience as a Clerical Officer in the HSE TUSLA other statutory
health agencies or a body which provides services on behalf of the HSE under Section
38 of the Health Act 2004.

Or

(ii) Have obtained a pass (Grade D) in at least five subjects from the approved list of
subjects in the Department of Education Leaving Certificate Examination including
Mathematics and English or Irish1. Candidates should have obtained at least Grade C
on higher level papers in three subjects in that examination.

Or

(iii) Have completed a relevant examination at a comparable standard in any equivalent
examination in another jurisdiction.

Or

(iv) Hold a comparable and relevant third level qualification of at least level 6 on the
National Qualifications Framework maintained by Qualifications and Quality Ireland
(QQI).Note1:

Candidates must achieve a pass in Ordinary or Higher level papers. A pass in a foundation level
paper is not acceptable.

Candidates must have achieved these grades on the Leaving Certificate Established programme
or the Leaving Certificate Vocational programme.

The Leaving Certification Applied Programme does not fulfil the eligibility criteria.

and

(b) Candidates must possess the requisite knowledge and ability including a high standard of
suitability for the proper discharge of the office.

2. Age
Age restriction shall only apply to a candidate where s/he is not classified as a new entrant (within
the meaning of the Public Service Superannuation (Miscellaneous Provisions) Act 2004). A
candidate who is not classified as a new entrant must be under 65 years of age on the first day of
the month in which the latest date for receiving completed application forms for the office occurs.

3. Health
Candidates for and any person holding the office must be fully competent and capable of
undertaking the duties attached to the office and be in a state of health such as would indicate a
reasonable prospect of ability to render regular and efficient service.

4. Character
Candidates for and any person holding the office must be of good character.

Desirable:

• Understanding of patient accounts function
• Good communication and interpersonal skills including the ability to present information in a clear and concise manner.
• Commitment to providing a quality service and customer service skills.
• Flexibility problem solving and initiative skills including the ability to adapt to change
• The candidate must have sufficient administrative capacity to discharge the functions of the grade
• Organisational skills and attention to detail
• The ability to work both independently and as part of a team.
• Accounts experience