Company Secretary (18 Months contract)

Pretoria - South Africa

Monthly Salary: Not Disclosed

Posted on: 07-11-2025

Vacancies: 1 Vacancy

Job Summary

A client is seeking a Company Secretariat to ensure effective corporate governance regulatory compliance and administrative support for the organisation

Key responsibilities:

Attendance of all meetings ad-hoc meetings and workshops (virtually and

in-person)

Approximately 39 ordinary meetings over the 18-month period.

Preparing the chairpersons draft report

Schedule and coordinate attendance for all meetings to ensure quorum is met and confirmed prior to the meeting

Compiling and circulating the draft agenda previous meeting minutes and matters arising in preparation for the meeting

Collate index and paginate the meeting document pack including

following-up on outstanding information to ensure completeness

Distribute the document pack seven days before the meetingelectronically and/or in hardcopy (Where required. The company will provide printing and binding equipment and material.)

Compile each Council members claim forms for travel and preparation time which must be available at the start of each meeting

Compile the meeting administrative documents which must include the meeting attendance register and declaration of interest forms

Compiling meeting minutes and matters arising which must be circulated within two weeks of the meeting and any amendments thereto as required

Compile and format Council and subcommittee resolutions and maintain the resolutions register

Ensure all meeting minutes and resolutions are duly signed

Recording (voice) of all meetings and

Safekeeping of all meeting administrative documents master copy of the document pack minute books and meeting recordings.

2. Provide in-meeting assistance to Council its Subcommittees and the CEO in respect of general corporate governance practise and procedures including King IV and to ensure that meetings are arranged and conducted in a professional

manner.

3. Provide support to Council its Subcommittees and the CEO including the audit and risk committee in respect of legislative requirements and duties.

4. Provide management with Council and Subcommittee information and documents as required for compiling organisational reports

Draft annual workplans for Council and the Subcommittees aligned to their duties

and responsibilities in order to meet reporting deadlines

6. Keep all Council documents secure to ensure confidentiality.

7. Conduct using own tools as agreed with the company an annual Council assessment including an assessment of all Subcommittees of the Council.

8. Prepare an evaluation form for the evaluation of the Company Secreterial Service to be conducted by Council annually.

9. Location of physical meetings 320 Pretorius Street Pretoria CBD. Alternatively in

the Silverton area or other location within the greater Gauteng.

10. Virtual meetings to be conducted using Microsoft Teams.

11. Subcommittees of Council:

Audit and Risk Committee Institutional Development Committee Human

Resources and Remuneration Committee Finance Committee Social and Ethics Committee Information and Communication Technology Strategic

Committee and any other committee that may be established by Council.

12. Reporting lines:

Chairperson of Council.

CEO (administrative matters).

13. Provide company secretarial services to the Council (board) and all

Subcommittees of the company

A client is seeking a Company Secretariat to ensure effective corporate governance regulatory compliance and administrative support for the organisationKey responsibilities: Attendance of all meetings ad-hoc meetings and workshops (virtually and in-person) Approximately 39 ordinary meetings over the...