HR AssistantPayroll Administrator

Mooresville, NC - USA

Monthly Salary: Not Disclosed

Posted on: 7 days ago

Vacancies: 1 Vacancy

Job Summary

Job Summary:

The HR Assistant/Payroll Administrator provides administrative and operational support to the Human Resources Department ensuring the effective delivery of HR services to employees and management. This position assists with all aspects of HR administration including onboarding benefits coordination employee relations performance management policy compliance and recordkeeping. While this role currently includes responsibility for completing Payroll processing the primary focus will be on supporting HR functions. As the Company transitions to a new payroll and HRIS system (targeted for implementation by Q2 2026) payroll duties will become more streamlined allowing this position to focus even more heavily on employee support compliance and HR program administration.

Essential Duties and Responsibilities:

Human Resources Support

Provide day-to-day administrative support to the HR Department and company employees.
Facilitate onboarding and new hire orientation ensuring all employment documentation is complete and accurately filed.
Maintain and update personnel files HRIS records and compliance documentation in accordance with company policy and applicable laws.
Process and track employee changes (promotions pay adjustments address updates etc.) and communicate updates internally as needed.
Assist with benefits administration including enrollments changes and responding to employee inquiries.
Support employee engagement initiatives recognition programs and company events.
Assist in performance review cycles and employee training coordination.
Maintain tracking for certifications licenses and other compliance-related documentation.
Prepare correspondence reports and other HR-related communications as directed.
Provide information to employees on HR policies procedures and programs in a professional and confidential manner.
Support HR audits and reporting requests.
Assist with employee relations matters and documentation under the direction of the Director of People & Culture.

Payroll Administration (Supporting Function)

Prepare and assist with weekly payroll processing ensuring accuracy and confidentiality.
Verify and enter payroll data including hours worked paid leave and deductions.
Process employment terminations and ensure final pay is calculated correctly.
Maintain accurate payroll and attendance records.
Support payroll-related reporting including 401(k) contributions and overtime tracking.
Ensure compliance with wage and hour regulations and company policy.
Serve as a liaison with the payroll vendor and assist in testing and transitioning to the new HRIS/payroll system.

General Administrative Duties

Perform administrative support for HR and Administration leadership as needed.
Serve as backup for phones mail and office deposits as required.
Assist with special projects as assigned by the Director of People & Culture Controller or President.
Maintain a high level of professionalism and confidentiality in all interactions.

The requirements listed above are not an exhaustive list and may not encompass all of the essential duties for purposes of the ADA. Reasonable accommodations may be made to enable individuals with disabilities to perform the job duties so long as the accommodation does not impose an undue hardship to the Company.

General Expectations:

All employees of Performance Fire Protection are expected to:

Work collaboratively with others while promoting a respectful inclusive workplace.
Demonstrate integrity professionalism and accountability in all actions.
Communicate effectively and constructively with supervisors peers and employees.
Accept direction and constructive feedback.
Refrain from behaviors that undermine teamwork such as gossip or negativity.

Knowledge Skills and Abilities:

Strong organizational and time management skills with high attention to detail.
Excellent written and verbal communication abilities.
Ability to handle sensitive and confidential information with discretion.
Proficient in Microsoft Office (Excel Word Outlook) and comfortable learning new software.
Familiarity with HRIS systems and basic payroll processes.
Customer-focused approach with a commitment to responsive quality service.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong interpersonal skills and ability to build trust and rapport at all levels of the organization.
Analytical and problem-solving abilities for resolving day-to-day HR issues.

Education and Skill Requirements:

A high school diploma is required.
Minimum of 3 years of administrative or HR experience required.
Prior experience in benefits administration recruiting or employee relations is a plus.
Minimum of 1 year payroll experience.

Physical Demands:

The incumbent must have the physical capability to stand sit walk twist reach stoop and speak frequently. It also requires the capability of hand and eye coordination constantly. The position requires the individual to be able to lift a maximum of fifteen (15) pounds occasionally. The position requires the ability to operate a computer a telephone and other general office equipment frequently.

The physical senses of sight hearing and speech are required. Vision requirements must be sufficient to shift visual focus from computer screens to close detailed forms written documents and other printed materials.

Work Environment:

Primarily office-based in a climate-controlled non-smoking environment.
Occasional local travel for errands training or recruiting events may be required.
Standard hours: MondayThursday 7:00 a.m.4:00 p.m. and Friday 8:00 a.m.12:00 p.m.
Additional hours may be required during payroll periods audits or other special projects.

Required Experience:

Unclear Seniority

Job Summary:The HR Assistant/Payroll Administrator provides administrative and operational support to the Human Resources Department ensuring the effective delivery of HR services to employees and management. This position assists with all aspects of HR administration including onboarding benefits c...