Executive Assistant
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Job Location:
Cambridge, MA - USA
Monthly Salary:
Not Disclosed
Posted on:
10 days ago
Vacancies:
1 Vacancy
Job Summary
POS-12454
We are seeking an Executive Assistant to join HubSpots Company Pillar who is passionate about providing top-tier support to our leaders and employees while thinking creatively about how we can continuously improve the employee experience and optimize their time so they can focus on growing better.
In this role youll get to:
- Manage the daily calendars and travel needs of Company Pillar leaders handling all incoming/outgoing meeting requests.
- Serve as a key point of contact for external stakeholders including vendors Board members investors and other strategic partners ensuring professional and timely communication on behalf of Company Pillar executives.
- Support the leadership team in the preparation of All Team meetings and team offsites - this may include ownership of the agenda arranging and managing logistics and pulling content together. You may also support planning and execution of all-Company meetings or events.
- Collaborate with a network of HubSpot Executive Assistants and Coordinators on cross-team backup support and broader company initiatives.
- Manage sensitive information with discretion and provide support for high-priority projects and strategic initiatives.
- Assist in event management and travel preparation for virtual and in person team events.
- Process expense reports open purchase orders coordinate payments and manage relationships with external vendors including contract coordination and invoice processing.
We are looking for people with:
- Proven track record of success providing administrative support or coordination in a high-performing fast-paced environment with experience supporting senior leadership and managing multiple stakeholders both internally and externally.
- High level of professionalism acting as a representative of their executives and HubSpot in all internal and external interactions including potentially with Board members vendors and strategic partners.
- Remarkable drive bias for action and enthusiasm for exceptional customer service no matter how large or small the request.
- Ability to effectively prioritize and manage the needs of multiple stakeholders across multiple channels of communication.
- Outstanding organizational skills.
- Exceptional written and oral communication skills; capable of interaction with employees at all levels of HubSpot including executives as well as Board members vendors partners and other external contacts.
- Comfort with ever-changing technology including use of AI tools and proficiency in Microsoft Office Suite and Google Apps.
- The capacity to thrive with ambiguity while prioritizing tasks in response to unexpected changes in priorities/requests.
- Ability to take a proactive approach to tasks and be comfortable working with minimal instruction and guidance; impeccable attention to detail.
- Flexible and able to handle ad hoc issues that may arise outside of core business hours.
- Be available to travel on average once per quarter to support our in-person programming (e.g. executive offsites in-person office events other engagements).
- A passion for HubSpots commitment to our culture and goal of creating exceptional candidate and employee experiences.
Cash Compensation Range: USD Annually
Pay & Benefits
The cash compensation below includes base salary on-target commission for employees in eligible roles and annual bonus targets under HubSpots bonus plan for eligible addition to cash compensation some roles are eligible to participate in HubSpots equity plan to receive restricted stock units (RSUs). Some roles may also be eligible for overtime pay. Individual compensation packages are tailored to your skills experience qualifications and other job-related reasons.
This resource will help guide how we recommend thinking about the range you see. Learn more about HubSpots compensation philosophy.
Benefits are also an important piece of your total compensation package. Explore the benefits and perks HubSpot offers to help employees grow better.
At HubSpot fair compensation practices arent just about checking off the box for legal compliance. Its about living out our value of transparency with our employees candidates and community.
We know the confidence gapand impostor syndrome can get in the way of meeting spectacular candidates so please dont hesitate to apply wed love to hear from you.
If you need accommodations or assistance due to a disability please reach out to us using this form.
At HubSpot we value both flexibility and connection. Whether youre a Remote employee or work from the Office we want you to start your journey here by building strong connections with your team and peers. If you are joining our Engineering team you will be required to attend a regional HubSpot office for in-person onboarding. If you join our broader Product team youll also attend other in-person events such as your Product Group Summit and other gatherings to continue building on those connections.
If you require an accommodation due to travel limitations or other reasons please inform your recruiter during the hiring process. We are committed to supporting candidates who may need alternative arrangements
Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Germany Applicants: (m/f/d) - link to HubSpots Career Diversitypagehere.
India Applicants: link to HubSpot Indias equal opportunity policy here.
About HubSpot
HubSpot (NYSE: HUBS) is an AI-powered customer platform with all the software integrations and resources customers need to connect marketing sales and service. HubSpots connected platform enables businesses to grow faster by focusing on what matters most: customers.
At HubSpot bold is our baseline. Our employees around the globe move fast stay customer-obsessed and win together. Our culture is grounded in four commitments: Solve for the Customer Be Bold Learn Fast Align Adapt & Go! and Deliver with HEART. These commitments shape how we work lead and grow.
Recognized globally for our award-winning culture by Comparably Glassdoor Fortune and more HubSpot is headquartered in Cambridge MA with employees and offices around the world.
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By submitting your application you agree that HubSpot may collect your personal data for recruiting global organization planning and related purposes. Refer to HubSpots Recruiting Privacy Notice for details on data processing and your rights.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
HubSpot develops cloud-based, inbound marketing software that allows businesses to transform the way that they market online.
