Tenant Coordination Specialist
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Job Location:
Petaling Jaya - Malaysia
Monthly Salary:
Not Disclosed
Posted on:
07-11-2025
Vacancies:
1 Vacancy
Job Summary
About the job
This role is responsible for overseeing all tenant interactions throughout the retail fit-out process from initial design kick-off and drawing review to successful store opening. It leads fit-out activities for new development projects. It provides support for ongoing mall operations ensuring effective coordination and seamless collaboration between the commercial leasing team projects and the centre management office team.
Your assignment
- The role will be based in Mutiara Damansara Petaling Jaya.
- To oversee and ensure that all tenant fit-out contractors and designer follows the processes timeline and procedures that are in place from the construction stage until the successful store opening.
- To ensure the Landlord Tenant MEP Provision are installed accordingly to the approved drawing submissions from consultants.
- Initiate together with CMO Operation team and the consultant project team for inspections of newly developed retail shops during the projects until the successful opening of the projects.
- Accountable for the overall renovation works are in accordance with the timeline and vacant possession date to/from the Landlord
- Manage Tenant Coordination of the Project Development and initial Leasing phases conducting Design Kick-Off Meeting briefing Tenant design submission drawings for review Centre House-rules Work permits etc.
- Lead the internal coordination and support interface between the Construction & Project Management team and the Shopping Centre Stakeholders Function involvement on Change Request Processes etc.
- To prepare the Lease Outline Drawings (LODs) to provide tenants with more detail about context orientation and relevant adjacencies.
- Ability to process technical drawings knowledge in MEPF engineering for tenant detailed design submissions
- Led the Tenant Drawings Development in reviewing Concept design submission Detailed Design Architectural & MEP Submission prior submission to Design Manager and Facilities Management
- Validate design issues related to MEPF Architectural Designs and suggest alternative solutions
- Lead and support all handover forms periodic inspection forms FTI (Fast-Track Inspections) compilations of Permit to Work Documents and assist in arranging safety briefings for contractors.
- Manage and monitor TCs weekly progress reporting to stakeholders management.
Qualifications :
Your profile
- 58 years experience in mall fit-out management retail ID design architecture engineering or project management. Preferably within a shopping centre environment.
- Excellent written and verbal communication skills in English.
- Proficient in AutoCAD Microsoft Office (Excel Word PowerPoint) and Microsoft Project.
- Strong organisational skills with attention to detail reliability and effective time management.
- Able to work independently make sound decisions under pressure and manage confidential information with discretion.
- Strong analytical problem-solving and decision-making abilities.
- Familiarity with construction processes building codes and local authority or tenant requirements is an advantage.
Additional Information :
Please apply by 05 December 2025
Remote Work :
No
Employment Type :
Contract
Key Skills
- Shipping & Receiving
- Microsoft Office
- Customer Service
- Freight Experience
- Transportation Management Systems
- EDI
- Microsoft Outlook
- Supply Chain Experience
- Dispatching
- Microsoft Excel
- Logistics
- 3PL
About Company
Ikano Retail owns and operates IKEA stores in Singapore, Malaysia, Thailand, Philippines and Mexico. We have an ambitious expansion plan and encourage our people to move between roles and even countries. We are not afraid to take on responsibility. We strive to make a positive impact ... View more
