Travel Desk Intern

Location: Hyderabad India

Position Summary

The Travel Desk Intern will provide essential operational support for the corporate travel booking and employee expense review processes. This role offers hands-on experience in compliance financial administration and service delivery within a global setting. The required shift timing is necessary to provide real-time learning and support during India and US business hours.

Key Responsibilities

I. Corporate Travel Support

• Booking Assistance: Assist the Travel Desk Manager with processing approved business travel bookings (flights accommodation ground transport) using the designated platform Navan.
  

• Request Verification: Support the team by verifying that all travel requests have completed the necessary pre-booking approvals on the internal platform (e.g. Zoho People) before booking details are entered into Navan.
  

• Compliance Checks: Perform initial checks to ensure potential bookings align with the companys core Travel Policy.
  

• Basic Inquiry Support: Assist in managing routine employee travel inquiries documentation organization and follow-ups during the designated shift.
  

II. Expense Processing & Compliance

• Receipt Processing: Support the expense approval pipeline by organizing and verifying basic supporting documentation and receipts submitted by employees.
  

• Initial Verification: Conduct meticulous initial checks of submitted receipts and expense details to confirm clarity and adherence to the companys approved Travel and Expense (T&E) Policies.
  

• Data Entry & Reporting: Assist in processing expense report data and maintaining logs of compliance exceptions for Manager review.
  

• Policy Education Support: Help prepare simple training materials and documentation to educate employees on T&E submission guidelines.
  

III. System Maintenance & Reporting

• Support the Manager in maintaining basic data integrity within the travel booking system (Navan) and the internal approval platform.
  

• Assist in generating standard monthly reports related to travel expenditure compliance rates and expense volume.
  

Qualifications and Requirements

Education and Experience

• Currently pursuing or recently completed a Bachelors or Masters degree in Finance Accounting Business Administration or a related field.
  

• 0 to 1 year of practical experience (including internships) in a financial or administrative support role is preferred.
  

• Strong interest in global logistics corporate travel or expense management.
  

Skills and Competencies

• Exceptional attention to detail and a high degree of organizational skill.
  

• Basic understanding of financial documentation (receipts invoices) and commitment to compliance.
  

• Proficient in Google/Microsoft Office Suite particularly Sheets or Excel.
  

• Clear written and verbal communication skills.