AssistantAssociate Director of Benefits and Retirement Services

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Position Summary:

Florida Atlantic University is seeking an Assistant or Associate Director of Benefits and Retirement Services - Boca Raton FL.

Reporting directly to the Director of Human Resources the Assistant or Associate Director of Benefits and Retirement Services (ADBRS) also works with the AVP for Human Resources to coordinate with the state of Florida administrative offices (Department of Group Insurance Services (DGIS) Florida Retirement Services (FRS) and PeopleFirst) and benefit plan representatives to administer support and implement benefits and benefit plans for the University. Benefits is inclusive of all insurance plans supplemental insurance plans fringe plans and retirement plans. The ADBRS has primary responsibility to be the Universitys lead in-house expert and contact to implement and support all benefits and retirement programs benefit plans and provide excellent service and support for employees in navigating benefits and benefit plan provisions

Summary of Responsibilities:

Benefits and Retirement Administration As the official liaison to PeopleFirst (HRIS and customer service support for all state procured benefits) and all plan representatives the ADBRS has primary responsibility to implement and support the administration of the Universitys benefit and retirement plans programs and services for University employees (including applicable retired employees).

• Lead the Benefits and Retirement Services staff (4 individuals) to provide comprehensive benefit/retirement plan information enrollment assistance and support to all University employees.

• Provide insurance use information guidance and strategy for employees. Meet with employees to review benefit/retirement enrollments and address questions/inquiries about plan provisions navigation of plan processes and requirements including life events that affect benefits eligibility or changes.

• In collaboration with PeopleFirst and FAU Payroll (Payroll Accounting Analyst) confirm/review and ensure that employee premiums deductions and withholdings are accurate contingent on employee status and/or elections. Be a collaborative resource to assist with benefits/retirement reconciliation reports and related needs.

• Share/disseminate/inform benefits team HR or the University community (as appropriate) regarding these changes needs or updates as the ADBRS is the Retirement Coordinator role (as defined/delegated by PeopleFirst) and is primary in receiving updates regarding plan changes and/or plan participant updates and/or requests.

Benefits/Retirement Education - Conduct meetings/seminars to provide ongoing employee engagement and education of all benefit/retirement plans/provisions as required for compliance as well as providing on-going trainings and informational sessions for employees. Expected meetings/seminars will include (but not be limited to) hosting and/or participating in monthly benefits trainings New Employee Orientation and (annual) Open Enrollment (as informed by DGIS) trainings etc.

• Responsible for planning and implementing the annual Benefits Fair. Coordinate with DGIS and all invited benefit plan providers to host and run the annual FAU benefits fair that informs educates and presents information regarding the annual open enrollment to address any/all plan updates and changes (required and/or available).

• Collaborate with Public Affairs or appropriate resources to create update and/or review all marketing and communication materials (brochures booklets etc.) as required.

Benefit/Retirement Plan Implementations As plans change terminate or are procured work with PeopleFirst and/or benefit plan providers to implement plans and/or plan changes. Coordinate with appropriate HR IT and Payroll/Finance areas/individuals to perform plan and/data testing for Workday system needs/changes.

• Coordinates to ensure FAU has the most updated/accurate plan documents brochures etc. as the primary contact for all insurance and Plan representatives.

Supervisor - Supervise 4 staff employees including a manager and 3 support staff

• Perform annual evaluations including recommendations for employee development and training.

• Manage workloads delegation of tasks work schedules and mentor and guide by sharing expertise and best practices.

Leave Administrative Support While all Leave is administered and managed by the HR Risk Manager the ADBRS provides valuable and critical support to guide Benefits and Retirement Services to implement and provide integrated administrative support in any/all areas of Leave. Leave includes (but is not limited to): Federal Medical Leave Act (FMLA) Paid Time Off (PTO) Bereavement Vacation Jury Duty Holiday Leave Without Pay (LWOP) Faculty Sabbatical etc.

• Coordinate with the HR Risk Manager and Payroll (Accounting Analyst) to ensure all benefits continuation/conversion options are administered correctly during an employees Leave.

Other Duties Perform other job-related tasks duties projects as assigned.

• Attend meetings participate in on-line seminars and related trainings to stay current on benefits insurances and benefit/retirement plan issues and developments.

• Assists with data collection/requirements for audits reviews investigations etc.

• In keeping with service to the College serve on temporary committees and/or groups as elected delegated and/or assigned. Perform other related or assigned tasks/duties.

FAU Benefits and Perks

If Benefits & Perks are important to you then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students staff and faculty FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family) Dental Vision Life Insurance Flexible Spending plans Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program

• Sick Leave Pool Program

• Paid time off (eligible employees) including vacation and sick leave 1 personal day 9 paid holidays and paid winter break (at Presidents discretion).

• Paid Community Engagement Volunteer Service Day

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty the EESP program may be extended to spouses and dependent children (eligibility rules apply).

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Minimum Qualifications:

Bachelors degree from an accredited institution in an appropriate area of specialization and 6 years of appropriate experience required or

An associate degree from an accredited institution in an appropriate area of specialization and 8 years of appropriate experience required or

High School Diploma and 10 or more years of appropriate experience required.

The hiring level for the director position (Assistant or Associate Director) will be determined based on the candidates qualifications and years of experience.

Salary:

Commensurate with experience.

Administrative Managerial and Professional Exempt ( AMP)

College or Department:

Department of Human Resources: Operations Management

Location:

Boca Raton

Work Days and Hours:

Monday - Friday 8 a.m. - 5 p.m. Occasional evenings and weekend hours are expected.

This is a full-time on-campus/on-site position.

Application Deadline:

Special Instructions to Applicant:

This position may close without prior notice.

The hiring level for the director position (Assistant or Associate Director) will be determined based on the candidates qualifications and years of experience.

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official sealed transcripts and original NACES evaluation if applicable sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II) motor vehicle check credit check reference checks alcohol and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact Human Resources at . For inquiries concerning employees job applicants or other available accommodations please call the Office of Civil Rights and Title IX at .