Head of Fund Finance & Administration US
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Job Location:
San Francisco, CA - USA
Yearly Salary:
USD 180000 - 260000
Posted on:
4 hours ago
Vacancies:
1 Vacancy
Job Summary
Allocator One Group is a global investing platform redefining how institutional capital reaches private markets. We operate through two synergistic businesses:
- Allocator One backs exceptional first- and second-time fund managers around the world as an anchor investoreffectively acting as seed-investor platform for emerging VC funds.
- Infra One our fund-ops and tech arm provides the regulatory administrative and tech infrastructure that allows those new funds to scale rapidly and globally. We are already live and serving customers in the UK US Austria Germany and launching Singapore India and Luxembourg imminently.
Together we deliver both the capital and the structure fund managers needand in doing so build a global ecosystem of platforms people and ideas that reshape private markets.
This role is one of the four foundational roles that we are hiring for to establish Infra Ones US operating platform. These are not narrow siloed functions. Each role is an architect of the Infra One US operating systembuilding the regulatory operational and financial infrastructure that will enable dozens of GPs to scale with confidence.
Tasks
The Role: Architect of the In-House Fund Operating System
You are building Infra Ones internal fund administration and accounting functionthe financial and operational backbone that most platforms outsource. This is not a back-office task; it is a strategic foundational piece of our value proposition: we can offer GPs a complete in-house fund operating system controlled entirely by Infra One with zero reliance on external administrators.
You will design chart of accounts NAV policies capital call mechanics carry/fee waterfall calculations quarterly reporting tax coordination and custodian relationships. More broadly you are the steward of the fund accounting data and controls that enable Infra One to manage multiple funds independently and scale to 10 20 funds as the platform grows.
Key Responsibilities
Fund Accounting Architecture
- Design and implement the chart of accounts general ledger structure and accounting policies for Infra Ones master fund template.
- Build NAV calculation procedures: mark-to-market policies reserve methodologies expense allocation fee and carry waterfall models.
- Own the capital call and distribution mechanics: investor account tracking payment flows reconciliation and audit support.
- Establish valuation policies for illiquid/unlisted holdings (cost method comparable company analysis etc.) and coordinate with risk/CIO on valuation sign-off.
Financial Operations & Controls
- Design dual-control procedures for cash movement expense reimbursement and fee calculations.
- Build and oversee reconciliation protocols: bank accounts custody statements investor ledgers and trial balances.
- Establish audit-ready records management and coordinate with external auditors and tax advisors.
- Own quarterly/annual close process: accruals cutoffs intercompany eliminations and financial statement preparation.
Multi-Fund Management
- Establish procedures to run multiple funds (3 5 10) with independent books investor registers and reporting.
- Coordinate investor onboarding: investor data capture account setup AML/KYC handoff to operations.
- Build investor reporting packs: quarterly capital account statements performance summaries and K-1 preparation for US investors.
Custodian & Banking Relationships
- Negotiate and manage custodial arrangements with tier-1 US custodians (State Street BNY Mellon etc.).
- Ensure assets are held in segregated accounts and custody statements flow directly to investors per Advisers Act.
- Reconcile custodian reporting with internal records; flag discrepancies and unusual transactions.
Scalability & Systems
- Build repeatable processes and checklists for closing new funds and adding new GPs.
- Define technical infrastructure needs: accounting software (e.g. NetSuite Investview) reporting automation and data integrity controls.
- Mentor and hire fund accountants and treasury specialists as AUM and fund count grow.
Requirements
What You Bring
Experience & Expertise
- 815 years in fund accounting fund administration or investment operations at a PE firm venture platform or hedge fund.
- Hands-on experience designing and running fund accounting for 2 funds simultaneously.
- Deep knowledge of LP accounting capital accounts carry/fee waterfall modeling and tax coordination.
- Experience with Delaware LP and LLC structures and tax pass-through reporting (K-1s).
- Strong audit and financial controls background; comfort with SOX-adjacent rigor even without formal requirements.
- Exposure to fund administration platforms (SS&C Apex Citco Northern Trust) and their workflows.
Mindset & Approach
- Architects mindset: you design systems for repeatability and scale not one-off solutions.
- Operational excellence: you obsess over clean data audit trails and process discipline.
- Detail-oriented but strategic: you understand how accounting choices affect GP incentives and fund positioning.
- Low ego high ownership: you are comfortable hiring and managing people smarter in certain domains but you own the whole system.
Nice to Have
- CPA or CPA-eligible; MBA in finance.
- Exposure to multi-jurisdiction funds (US Europe).
- Experience with infrastructure or venture fund management.
Benefits
- Location: Remote (preferred US timezone overlap with San Francisco HQ)
- Salary Range: $180000$260000 base 20% bonus
- Equity: TBD (0.1%0.25%)
- Reports to: US Platform Head / Managing Director
- Hiring Timeline: Month 12
Why This Role Matters
Fund accounting is typically the first thing platforms outsourcebut for Infra One it is a core differentiator. By owning it in-house we control costs speed accuracy and the IP. You are building an asset.
Why Infra One
- Ownership: Design the entire fund accounting system from scratch. Your architecture will serve 20 50 funds.
- Team building: Hire and mentor fund accountants and treasury specialists as the platform grows.
- Learning curve: Exposure to global fund structures cross-jurisdictional tax and institutional investor reporting.
- Strategic impact: Fund accounting data directly informs investment committee decisions and platform risk management.
- Equity upside: Early-stage role with meaningful equity; directly tied to platform success.
Key Skills
- Business
- Clerical
- Account Payable
- Administrative Skills
- Time Management
- Data Entry
- office supplies
- Accounting
- Project Management
- Administration Office
- Management skills
- Account Receivable
- Administrative Operations
- Problem Solving Skills
- Statistics
About Company
Emerging VC funds often demonstrate superior market performance compared to established VC funds. Despite the proven outperformance of their funds first-time fund managers typically struggle to get their funds off the ground:Allocator One backs exceptional first- and second-time fund ... View more
