Data Control Specialist

Working Title: Data Control Specialist

State Role Title:Administrative and Office Specialist II

Position Type:Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Finance

Department: 100641 - Associate Controller - Reporting

Pay Rate:Pay Range

Specify Range or Amount: $35000 - $38000

Is this a JMU only positionNo

Is this a grant-funded positionNo

Is this a Conflict of Interest designated positionNo

Beginning Review Date:11/12/2025

About JMU:

At James Madison University (JMU) were more than just a publicly funded institution were a vibrant welcoming community located on a stunning campus where innovation collaboration and personal growth thrive. Our mission is to prepare students for a bright future and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU
We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing:
Generous Leave: Enjoy paid vacation sick leave parental leave community service leave and 19 paid holidays annually.
Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.
Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.
Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources events and support.
Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU we believe in Being the Change and that starts with creating an environment where you can grow contribute meaningfully and feel supported every step of the way.

Discover what makes JMU a great place to work: Information:

The Office of Financial Reporting seeks a Data Control Specialist to join us in supporting the Universitys mission by producing reliable timely financial information and transactions. We are a customer-service oriented office with a strong commitment to quality integrity and professionalism.

Duties and Responsibilities:

- Data entry and analysis; enter detailed accounting transaction data into the PeopleSoft Finance system utilizing documentation submitted by various departments across the JMU community including accounting entries via Agency Transaction Vouchers (ATVs) bulk deposit data from daily Higher One uploads prepared by the University Business Office and bank deposits/funds transfers to record the Universitys banking activity.
- Review data entry utilizing query Excel and PeopleSoft reporting functionality to ensure completeness and accuracy.
- Enter budget journals for grant funds.
- Receive and distribute departmental mail.
- Provide customer service to on-campus departments by monitoring the Financial Reporting departmental inbox regarding general inquiries accounting entry support error correction etc.
- Assist the Accountant and Reports Accountant with daily processes as needed. Also provide assistance as-needed to others in the Financial Reporting department and potentially other areas of Finance. Examples of such tasks include (but may not be limited to) the following:
- Scanning documents for electronic indexing other general filing tasks
- Review and update departmental procedures
- Prepares special projects as assigned by the Director and/or Assistant Director of Financial Reporting

Qualifications:

- General working knowledge of office procedures and practices.
- Ability to work independently with minor supervision as well as work effectively with other employees within the department and the university.
- Ability to work effectively under pressure as necessary to meet deadlines etc.
- Computer experience required with a focus in Excel or other spreadsheets beneficial.

Additional Posting Information:

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age color disability gender identity or expression genetic information national origin parental status political affiliation race religion sex sexual orientation or veteran status.

We promote access inclusion and diversity for all students faculty staff constituents and programs believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: .

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at or You may also visit the JMU Human Resource Office located at 752 Ott Street Harrisonburg VA 22807 and we will be happy to assist you.