Legal Secretaries-OPMC 2025-26 R10L1-LS

Job Description

POSITION REQUESTED: Legal Secretary

WORK HOURS AND LOCATION: Full-time 7.5 hours daily 8:45 AM - 4:45 PM 295 Main Street Suite 300 Buffalo NY 14203.

OPMC is responsible for professional discipline of physicians physician assistants and specialist assistants. All complaints of misconduct are investigated.

MINIMUM QUALIFICATIONS:

- Proficiency in legal terminology or investigative techniques
- Proficiency of Microsoft Office Suite programs including but not limited to Outlook Word Excel Access and PowerPoint
- Proficiency in web-based applications and databases
- Excellent written and oral communication
- Strong ability to manage multiple tasks prioritize effectively maintain organized files and meet deadlines

PREFERRED QUALIFICATIONS:

- Experience with the professional medical conduct process
- Experience with Sharepoint

JOB DUTIES AND RESPONSIBILITIES may include:

- Participating in the investigation of administrative complaints and developing an investigative plan for cases involving violations of State Education Law 6530
- Obtaining reviewing tracking and documenting all necessary investigative materials and activities in relevant databases and software applications
- Preparing an investigative summary report for all investigations
- Coordinating researching preparing and proofreading responses for review and approval related to Freedom of Information Law (FOIL) requests
- Coordinating researching preparing and proofreading Executive Correspondence Unit (ECU) inquiries received from the Governors or Commissioners Offices
- Coordinating and following up on the provision of all subpoenas needing to be requested or responded to by gathering all relevant materials conducting any necessary research preparing all documentation and communicating where necessary with external stakeholders or the Board for Professional Medical Conduct or Division of Legal Affairs for review and approval
- Presenting investigations before an Investigations Committee of the Board for Professional Medical Conduct
- Conducting in-person and telephone interviews of complainants witnesses and subjects of investigation
- Telephone communication to/from licensees attorneys complainants facilities or other external stakeholders
- Drafting and proofreading correspondence to subjects witnesses complainants facilities or other external stakeholders related to a complaint or investigation
- Coordinating tracking and responding to inquiries made through the relevant Bureau Mail Log (BML)
- Preparing tracking disseminating outgoing and incoming mail
- Maintaining and coordinating the scheduling of meetings or other conferences as well as assisting with technological needs during meetings and conferences
- Scanning of various documents such as medical records quality assurance files and others to be saved in electronic format place them in proper files and distribute them to appropriate staff.
- Other responsibilities as assigned by the supervisor.