Office Assistant
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Job Location:
Springfield, VT - USA
Monthly Salary:
Not Disclosed
Posted on:
06-11-2025
Vacancies:
1 Vacancy
Job Summary
Summary
The Office Assistant supports daily front-office and production administration for a busy machine shop. This role processes sales orders maintains documentation across BTS/Precision/Kanban systems coordinates purchasing assists with shipping (domestic & international) and keeps inventory records synchronized. The ideal candidate is detail-oriented reliable and comfortable working with ERP/MRP tools in a manufacturing environment.
Essential Duties and Responsibilities
- Enter and manage sales orders verify customer details and update production schedules.
- Prepare and maintain work orders routers and associated documentation.
- Coordinate with production and shipping to ensure accurate order tracking and timely delivery.
- Create and manage purchase orders for raw materials and non-inventory items.
- Support Accounts Receivable by monitoring collections and preparing reports.
- Handle invoicing scanning and electronic recordkeeping in various systems.
- Maintain office and shop essentials inventory.
- Assist with domestic and international shipping paperwork and coordination.
- Performs other duties as assigned.
Qualifications:
- Flexibility and the ability to prioritize new tasks as they come in.
- Attention to detail and accuracy
- Time management and excellent communication skills.
- High School diploma or GED
- US Person pursuant to ITAR / EAR
- Good mathematical skills
- Support periodic inventory counts and data accuracy across ERP systems.
Key Skills
- Typing
- Microsoft Office
- Data Entry
- Customer Service
- Computer Skills
- Microsoft Outlook
- QuickBooks
- Office Experience
- 10 Key Calculator
- Front Desk
- Filing
- Administrative Experience
About Company
Give us your worst and we will give you our best. At CTS we are experts in coating technology. Developing new and better outcomes is what we do.
