ReceptionistAdministrative Support
Share
Job Location:
Mississauga - Canada
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
This position provides reception and office support to a variety. Incumbents must be capable of multi-tasking to meet the requirements of the role. This position operates under limited supervision.
Responsible for front desk switchboard answers telephones and direct calls as needed.
Ensure all Visitors are recorded in the Visitors logbook and provide an assistance including WIFI access and general needs
Manage inventory of office and printing supplies.
Open all in-coming mail courier all vendor invoices to Head Office on weekly basis redirect other mail to the appropriate person on-site.
Sorts material that is to be filed according to particular filing systems.
Manages outgoing mail and redirects incoming mail to the appropriate person.
Assign update and maintain employee lockers
Order new hire lab coats safety shoes and PPE glasses
Update Employee Distribution List in Outlook
Assign key fobs and Kronos cards to new employees
Allocate lockers to new staff and keep the locker list up to date
Initiate IT User Request Access for new hires
Ensure new hire welcome package is prepared ahead of the start date
Manage Meeting Room bookings through Outlook
Ensures smooth operation of office/kitchen supplies office equipment and machinery and arranges for any maintenance and repair work.
Arranges luncheons meetings and client functions and co-ordinates attendees.
Arranges travel and accommodation reservations.
Arranges shipping needs.
May be required to pick up food from nearby store for client meetings.
Responsible for Iron Mountain sending and retrieving files
Responsible for coordinating with Shredding Company.
Responsible for verifying WorkFlowGen requests from the laboratory
May be assigned special or ad hoc projects periodically.
Qualifications :
Education: College Diploma
Experience: 1 year of previous working experience in an Administrative related role
Must be able to read understand and follow work instructions in a safe accurate and timely manner.
Candidates must have proficiency in using various type of computer software (Word Excel PowerPoint Outlook etc.).
A solid understanding of Oracle applications would also be an asset.
Proven ability to manage and coordinate multiple projects in a fast-paced highly professional environment.
Demonstrates excellent verbal and written communication skills including grammar and composition.
Ability to work well with others & independently with proven leadership skills
Proven time management skills and a strong attention to detail.
Works well under pressure.
Ensures full compliance with the companys Health & Safety Code of Integrity and Professional Conduct policies.
Additional Information :
SGS is an Equal Opportunity Employer and as such we recruit hire train and promote persons in all job classifications without regard to race color religion sex national origin disability age marital status sexual orientation gender identity or expression genetics status as a protected veteran or any other characteristics protected by law.
To perform this job successfully an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge skills and/or abilities required.
This job description should not be construed as an exhaustive statement of duties responsibilities or requirements but a general description of the job. Nothing contained herein restricts the companys rights to assign or reassign duties and responsibilities to this job at any time.
If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability please call for assistance and leave a message. You will receive a call back. Please note this phone number is not for general employment information but is only for individuals who are experiencing difficulty applying for a position due to a disability
All your information will be kept confidential according to EEO guidelines
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Multi-line Phone Systems
- Customer Service
- Computer Skills
- QuickBooks
- Medical office experience
- Office Experience
- 10 Key Calculator
- Dental Office Experience
- Front Desk
- Administrative Experience
- Medical Receptionist
- Phone Etiquette
About Company
We are SGS the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and ... View more
