Research Coordinator

Circuit Clinical is on a mission to transform how people find choose and participate in clinical research. We are challenging the historical clinical trial methodologies through our work focused on improving access and inclusion in community-based healthcare and through our services that unburden the patients and principal investigators participating in research.

We seek a Research Coordinator to join our Team!

As an emerging startup in Buffalo where New York state fosters rapid and robust growth within the startup community Circuit Clinical was ranked 20th nationally for Best Workplaces for Innovators by Fast Company and was named an Inc. Magazine Best Workplaces 2021. Circuits accolades continued beyond the early years as a research industry watchlist company including winning SCOPEs Participant Engagement Award in 2022 while continuing to receive national recognition as Fast Companys World Changing Ideas Award 2022. Over the past year Circuit has remained committed to breaking the norms that have challenged research participation and continues to extend reach within the research industry having expanded client relationships with multiple pharmaceutical companies and contract research organizations. And we are not done yet. Our growth knows no bounds as we extended our community-based research into the Midwest during 2023 while growing our remote research capabilities across all 50 US states.

Our award-winning culture is grounded in our values the heart of the Circuit ethos. We focus on building an incredible hard-charging Team and providing them the opportunity to do the best work of their short were motivated to take on the most challenging problems in developing new medicines this is work that matters to us and those we serve the patients.

We must recruit the industrys most dynamic mission-driven empathetic and passionate leaders to accomplish our mission. Thats where you come in!

What We Offer

Suppose youve been looking for a chance to work with a unique highly motivated Team and to have a direct impact in building a transformative clinical trials company every that case that is precisely what were offering. We provide competitive benefits and an environment focused on helping you grow personally and professionally.

What You Will Bring to Our Team

As our Research Coordinator you will be responsible for coordinating facilitating and monitoring the implementation of research study protocols being conducted in accordance with departmental policy institutional policy sponsor requirements and FDA regulations. You will also provide manage and coordinate care for patients participating in clinical trials in compliance with written study protocols. You will report to the Regional Site Director and work in collaboration with the Clinical Operations Regulatory and Business Development teams.

How Will You Do This

Specific responsibilities include:

• Having thorough knowledge of study protocol including inclusion and exclusion criteria and confirmation of subject eligibility
• Knowledge of study endpoints reportable events (Adverse Event Serious Adverse Event Adverse Events of Special Interest)
• Knowledge of disease process and standard of care
• Completion of study screen tool and study summary
• Defining methods of subject identification and recruitment
• Thorough knowledge of protocol to conduct Informed Consent Form process
• Completion of screening procedures randomization and subject visits
• Investigational Product dispensing and accountability
• Scheduling of study visits in compliance with protocol(s)
• Preparation and maintenance of source documents and IRB submitted documents for recruitment
• Assisting in recruitment efforts contacting and identifying potentially eligible participants to screen
• Confirming Primary Investigator review of study visits
• Reviewing Adverse Events and Serious Adverse Event with Primary Investigator within 24 hour of event report to Institutional Review Board (IRB) and sponsor
• Subject retention activities and follow up procedures
• Obtaining consents for amendments where applicable
• Participating in protocol amendment training and updates essential documents accordingly
• Sponsoring monitoring activities preparation data clarification
• Weekly review of study status
• Obtaining appropriate certification of required trainings
• Contributing to patient recruitment efforts as business demands require.
• Additional duties as assigned.

Your qualifications include:

• Bachelors degree required.
• Minimum 1-3 years experience as a Research Coordinator; or one year of RN level nursing direct patient care in hospital setting or clinical research nurse
• Certification of Clinical Research Coordinator preferred. If no certification willing to obtain certification within two years.
• Computer literacy including Microsoft office (Word Excel) Google suite and CTMS software a plus.

What Makes You a Good Candidate

• You are proactive. When problems arise you think through them logically and with clarity surface them rapidly and collaborate to resolve them swiftly.
• You are results oriented and see projects through to the finish line without losing momentum you are comfortable connecting with others at all levels of the organization to help drive a culture of accountability and performance.
• You are an excellent communicator both verbally and written. You will need to clearly articulate the business vendor and customer needs and provide status updates to leadership.
• You like to ask questions. You understand the need to obtain drilled down details to have smooth operating success. You can live in those details without losing sight of the bigger picture and the result.
• You are collaborative and work well in a team environment.
• You practice accountability - taking ownership for your work and results.
• You are readily transparent and share pertinent information in a timely manner.
• Your organizational skills are top notch and have a good sense of project management and follow-through.
• You prioritize well but can continually shift priorities based on business needs.

Who You Are

We prize 4 traits above all others:

Hungry: we like people who are ambitious for themselves AND for our Mission and for each other will all win together and that takes real drive

Happy: we seek pragmatic optimists pessimism and ironic dispositions especially in leadership can kill startups we seek those who know the world can be improved by those who work hard and work smart to change it

Humble: not the false Im not really anything kind of modesty we like swagger! But we prize people who are confident and know they are great and so is everyone around them and we act accordingly

Smart: there are a LOT of smart people here but smart is last for a reason. We want the kind of smart people who can collaborate and respect the intelligence of others.

The Other Fine Print:

Location: This is a fully on-site position.

Travel: Will be asked to travel to other sites up to 25% travel expectations

Exemption Status: Full time exempt

Physical Requirements: the following physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: Regularly required to sit walk and stand use hands; reach with hands and arms; talk and hear. Specific vision abilities include close vision. Other duties: the duties and responsibilities described are not a comprehensive list and that additional tasks may be assigned to the employee from time to time; or the scope of the job.