Records Manager

Utah State University is seeking a highly organized and detail-oriented Records Manager (Compliance Officer) to oversee the management retention and disposal of university records. The ideal candidate will ensure compliance with records laws and regulations including in particular the Family Educational Rights and Privacy Act (FERPA) and Utahs public records law the Utah Government Records Access and Management Act (GRAMA).

• Develop and implement records management system including up-to-date and compliant policies and procedures.
• Serve as the compliance owner for GRAMA and ensure compliance with GRAMA and partner with other compliance owners to ensure compliance with relevant state and federal regulations regarding records management and release of information.
• Complete required certification under Utah law and serve as a Records Officer.
• Support and advise on the lifecycle of university records including creation maintenance retention and disposal.
• Coordinate with various departments to ensure records management practices including retention practices that comply with legal requirements.
• Review and update as needed the universitys records retention policies and practices.
• Provide training and support to Records Liaisons and other university staff on records management best practices and requirements including legal requirements and USU Policy 2200 which govern disclosure of university records.
• Respond to public records requests in accordance with GRAMA and FERPA.
• Respond to legal subpoenas.
• Collaborate with the Chief Privacy Officer Chief Security Officer to ensure records are managed consistent with the universitys data security and privacy principles.

Minimum Qualifications:

• Bachelors degree OR an equivalent combination of education plus experience.
• Excellent organizational and communication skills.
• Strong writing skills.
• Proficiency in records management software and databases and Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Attention to detail and a high level of accuracy.

Preferred Qualifications:

• Certified Records Manager (CRM) or similar certification.
• Experience in a higher education setting.
• Three years of experience in records management or a related field.
• Strong knowledge of GRAMA and other relevant records management laws and ability to interpret and implement records management laws and regulations.
• Knowledge of electronic records management systems.
• Supervisory or managerial experience.

Along with the online application please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under Resume/CV

2. Cover letter to be typed/pasted at the end of your application (iForm)

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants but not necessarily occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

Founded in 1888 Utah State University is Utahs premier land-grant public service university. As an R1 research institution Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local regional and global communities. USU prepares students to be active civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education USU remains a leader in research discovery and public impact.

USU enrolls 28900 students both online and in person atlocations throughout the state. Utah States 30 locations include a main campus in Logan Utah residential campuses in Price and Blanding and six additional statewide campuses along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years USU Extension has served and engaged Utahns in all of Utahs counties.

Competing at the NCAA Division I level USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports reflecting USUs commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected valued and supported. We seek to recruit hire and retain people from all walks of life who willchampion excellence in education research discovery outreach and believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be recognized our commitment to employees when they namedUtah State the best employer in Utahin 2023.Learn moreabout USU.

The university provides aDual Career Assistance Programto support careers for partners who are also seeking is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability contact the universitys ADA Coordinator in the Office of Human Resources at or.

*updated 09/2025

In its programs and activities including in admissions and employment Utah State University does not discriminate or tolerate discrimination including harassment based on race color religion sex national origin age genetic information sexual orientation gender identity disability status as a protected veteran or any other status protected by University policy Title IX or any other federal state or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring promotion transfer or termination based on race color religion sex national origin age genetic information sexual orientation gender identity disability status as a protected veteran or any other status protected by University policy or any other federal state or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race color religion sex familial status disability national origin source of income sexual orientation or gender identity. Additionally the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies:

For further information regarding non-discrimination please visit or contact:

U.S. Department of Education

Denver Regional Office

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

*updated 10/2025