Admin Assistant (ZR29273JOB)

This is a remote position.

• Integrity Do the right thing always.
  
• Accountability Take ownership of your work and learning.
  
• Simplicity Keep things clear clean and easy to understand.
  
• Precision Pay attention to details no matter how small.
  
• Excellence Strive to raise the bar every day.
  

• Manage and update Trainual content (processes and policies) as directed.
  
• Maintain organized digital filing systems and document storage.
  
• Complete and submit vendor forms applications and renewals.
  
• Process and track electrical permit paperwork.
  
• Keep the companys annual corporate report updated via .
  

• Make business-related calls as needed (vendors follow-ups service providers).
  
• Schedule vendor appointments and office services (e.g. cleaning maintenance).
  
• Provide technical support coordination for tools such as phone systems and software subscriptions.
  
• Assist with general administrative tasks as assigned (calls applications renewals follow-ups etc.).
  
• Assist management with various tasks and priorities as needed.
  

• Review & Reporting: Review and send weekly employee time reports to the General Manager for review and payroll accuracy.
  
• PTO Management: Process employee PTO requests as they are received and update the company PTO tracker accordingly for General Managers review and approval or denial.
  
• KPI Dashboard Oversight: Assist in maintaining and updating the company KPI dashboard to ensure data accuracy and visibility for leadership.
  
• General Operations Assistance: Provide ongoing support with various operational tasks and administrative needs as assigned to ensure smooth daily operations.
  

• Manage the companys primary Info email inbox.
  
• Oversee the company-wide calendar including scheduling meetings and events.
  
• Maintain and update the PTO calendar to track staff availability.
  
• Pause leads every two weeks as instructed.
  

• Process payments to subcontractors via ACH Zelle or other approved methods.
  
• Pay bills for rent utilities and recurring vendor services.
  
• Handle vendor bill payments and reconcile as needed.
  
• Manage vehicle registrations and ensure timely renewals.
  
• Support insurance administration by working with the companys agent to keep policies updated and request COIs.
  

• 2 years administrative or operations support experience
  
• Strong attention to detail and accuracy
  
• Excellent organizational and digital file-management skills
  
• Proficiency with email and calendar management tools (Google Workspace/Microsoft Office)
  
• Strong written and verbal communication skills
  
• Ability to manage vendor communication and make business-related calls professionally
  
• Experience handling basic financial/admin tasks (payments renewals tracking)
  
• Strong time-management and ability to work independently with minimal supervision
  

Independent Contractor Perks

• Permanent work from home
  
• Immediate hiring